March 2022

c. TO REVIEW AND CONSIDER APPROVAL OF BANK RECONCILIATIONS –

It was RESOLVED: That reconciliation of bank statements numbered 334 and 335 be approved and signed by Cllr Warren.

It was RESOLVED: That reconciliation of bank statements numbered 336 and 337 be approved and signed by Cllr Walker.

It was RESOLVED: That reconciliation of bank statement numbered 338 be approved and signed by Cllr Barr.

D. TO REVIEW BUDGET, INCOME AND EXPENDITURE – No concerns raised.

22016. TO RECEIVE THE CLERK’S REPORT ON CORRESPONDENCE RECEIVED AND CONSIDER ANY RECOMMENDATIONS –

Items noted:

Lincolnshire Pension Fund investment information

Thank you from St John’s Primary Academy.

22017. TO RECEIVE A REPORT AND WHERE NECESSARY, ADOPT THE RESOLUTIONS FROM WITHIN THE MINUTES OF THE FOLLOWING COMMITTEE AND SUB-COMMITTEE MEETINGS:

1. Environment committee – 17th January 2022 – Verbal report given. No recommendations
2. Finance and Policy committee – 7th February 2022 - Verbal report given. Recommendations to Full Council included on agenda - Risk Register and Action Plan.
3. Environment committee – 21st February 2022 - Verbal report given. No recommendations#

22018. TO RECEIVE A REPORT ON DECISIONS MADE USING DELEGATED AUTHORITY

• Purchase of items to participate in the Summer Reading Challenge at the library. Total commitment is in the region of £80 for normal resources and £125 for a Summer Reading Challenge banner that can be used each year. The deadline to request items was 17th January and between meetings.
• Hire of a skip to enable work to go ahead on the Highways Volunteering Scheme. The majority of the unsafe coping stones from the limestone wall surrounding the cemetery has now been removed. A small section remains as this could not be removed without causing damage to other sections of the wall.  The cemetery signage has also been installed. Thanks go to Cllr Cawrey for nominating our project and to Highways for organising this.
• Repair of the timer for the MUGA lights at the Pavilion. The timer itself is broken which is preventing the lights from switching on. Repair not yet completed but delegated authority given to spend up to £200 to carry out work.
• Closure of the Bracebridge Heath Community Library on the grounds of safety. The leak in the porch area and parts of the main section of the library posed a safety risk due to the proximity with electrical installations. 
• Payments between meetings as listed at minute 22015.

22019. TO CONSIDER DISSOLUTION OF THE NEIGHBOURHOOD PLAN SUB-COMMITTEE – It was RESOLVED: That following fulfilment of the Terms of Reference, the Neighbourhood Plan sub-committee be formally dissolved by the Full Council.

22020. TO REVIEW MEMBERSHIP AND CONSIDER APPOINTMENTS TO COUNCIL STANDING AND SUB-COMMITTEES - It was RESOLVED: That Cllr Warren be appointed to the Amenities committee, Environment Committee and Finance and Policy Committee.

22021.TO RECEIVE REPORTS FROM COUNCIL REPRESENTATIVES TO OUTSIDE ORGANISATIONS:-

1. Bracebridge Heath Allotment Holders Association – Cllr Manders – no meeting
2. Bracebridge Heath Cricket Club – Cllr Trought –No meeting
3. Bracebridge Heath Neighbourhood Watch – Cllrs Blackmore and Marden – A verbal report was given.
4. Heath U3A – Cllrs Blackmore and Marden – No meeting
5. St John the Evangelist Church – Cllrs Adeyemi and Barr – No meeting.
6. Bracebridge Heath Village Hall Management Committee – Cllrs Barr, Marden and Smith – Considered as an item on the agenda.
7. Cliff Cluster of Parish Councils Leadenham to Bracebridge Heath – Cllrs Barr and Trought – No meeting
8. Lincolnshire Association of Local Councils – Cllr Kilcoyne – No update

22022. TO CONSIDER THE COUNCIL’S RISK REGISTER -  It was RESOLVED: That the Risk Register v1.3 be adopted.

22023. TO CONSIDER THE COUNCIL’S ACTION PLAN -  It was RESOLVED: That the Action Plan v1.1 be adopted.

22024. TO ACCEPT AND SIGN THE LEASE FOR THE BRACEBRIDGE HEATH COMMUNITY HUB – It was RESOLVED: That the lease be accepted and signed.

22025. TO CONSIDER SUPPORT FOR THE MODEL MOTION FOR LOCAL AUTHORITY REMOTE AND HYBRID MEETINGS– It was RESOLVED: That Bracebridge Heath Parish Council supports the petition launched by ADSO and LLG on 5 January with regard to remote and hybrid meetings. We agree to write to the Secretary of State for Levelling Up, Housing and Communities calling on the Government to change the law to allow councils the flexibility to hold such meetings when they deem appropriate within agreed rules and procedures.

22026. TO CONSIDER THE FUTURE MANAGEMENT AND OPERATION OF THE BRACEBRIDGE HEATH VILLAGE HALL – It was RESOLVED: That the Council terminates the lease with the Village Hall Management Committee with notice to be given as appropriate. Council instructs Wellers Hedleys Solicitors to give notice on behalf of the Council.

It was RESOLVED: That Council carries out a professional condition survey of the Bracebridge Heath Village Hall to ascertain the state of repair of the building.

It was RESOLVED: That notice is provided to the Bracebridge Heath Village Hall Management Committee of the Council’s intention to access the building for the purpose of carrying out a condition survey.

22027. TO CONSIDER ITEMS FOR INCLUSION ON THE AGENDA FOR THE NEXT MEETING - Nil

Items of a confidential nature to be debated in the absence of the press and public. Under the Public Bodies (Admission to Meetings) Act 1960 (due to the confidential nature of business)

It was RESOLVED: That the press and public be excluded from the meeting for the consideration of the following items on the grounds that it involves the likely disclosure of exempt information.

22028. TO CONSIDER QUOTATIONS FOR A CONDITION SURVEY OF THE BRACEBRIDGE HEATH VILLAGE HALL – It was RESOLVED: That the quotation from Pygott and Crone (William Downing) to conduct a condition survey be accepted.

22029. TO CONSIDER LEGAL MATTERS RELATING TO RED HALL FARM LANE – a verbal report was given.

There being no further business, the meeting closed at 19:59

Signed___________________________Chairman                                                                                                                                3rd May 2022