Minutes - Executive sub-committee - 28 March 2022
Minutes of a meeting of the Executive sub-committee held on 28th March 2022 at the Bracebridge Heath Pavilion, Recreation Ground
Present: Cllrs Barr, Broad, Callan, Manders and Trought.
In attendance: Clerk to Council, Mrs S Knowles No members of public were present.
1. To elect a chairman of the sub-committee for the remainder of the civic year – It was RESOLVED: That Cllr Manders be elected as the chairman of the sub-committee for the remainder of the civic year.
2. To receive apologies and accept valid reasons for absence– Nil
3. Declarations of interest
a. To receive members’ declarations of interest in accordance with the adopted Code of Conduct - Nil
b. To receive and consider members’ requests for dispensations in accordance with the adopted Code of Conduct and Standing Orders - Nil
4. To confirm the minutes of the Executive sub-committee meeting held on 29th November 2021 - It was RESOLVED: That the minutes of the meeting held on 29th November 2021 be approved and signed as a true record by the chairman.
5. Items for the agenda of the next sub-committee meeting – Nil
Items of a confidential nature to be debated in the absence of the press and public. Under the Public Bodies (Admission to Meetings) Act 1960 (due to the confidential nature of business)
It was RESOLVED: That the press and public be excluded from the meeting for the consideration of the following items on the grounds
that it involves the likely disclosure of exempt information.
6. To consider staffing matters - It was RESOLVED: That the following recommendations be made to Full Council:
- That the Assistant Clerk is seconded to the position of Deputy Clerk (revised job description) for an interim period of 6 months, the working hours to be 20 per week for the 6-month period.
- That for the duration of the secondment the postholder is placed on the substantive salary scale for the Deputy Clerk position.
- That an addendum to the contract for the Village Caretaker – Maintenance is made to reflect the temporary additional responsibilities for the post, the addition of 2 hours per week to the contracted hours and a revised salary (as agreed) for a period of 6 months.
- That the Clerk/RFO’s contracted hours be increased to 25 per week for an interim period of 6 months.
- That responsibility for line management of all staff will be passed to the Clerk/RFO.
It was RESOLVED: That the following further recommendations are made to Full Council:
- That a review of the temporary changes made as recommended above is carried out within 6 months.
- That a review of the overall staffing structure and capacity of staff to carry out business is conducted in 6 months to one year.
- That the Council’s salary ranges are reviewed to ensure that they are still appropriate for the responsibilities of each post.
There being no further business the chairman closed the meeting at 16:49
Signed Chairman 5th May 2022