November 2018

Minutes - Full Council - 6th November 2018

Minutes of the meeting of Bracebridge Heath Parish Council held on 6th November 2018 in Bracebridge Heath Village Hall at 19:00

Present: Cllrs J Kilcoyne (Chairman), P Burley, G Fletcher, Mrs P Humphrey, C Lowery, J Moran, Mrs S Stamp, Mrs K Trought, Mrs A Walker, J Ward
Clerk to Council Mrs S Knowles was present
1 member of the public was present 

PUBLIC PARTICIPATION SESSION

  • Police Report - Between 2nd October and 6th November 2018 three crimes were recorded including one crime of attempted burglary, one crime of theft and one crime of criminal damage. Enquiries are ongoing.
  • County Council – Cllr Miss Cawrey reported on Council gritters being blessed; safeguarding investigation at Kisimul School in Swinderby, £50m secured for Special Education Needs ensuring 500 new places for children with Special Education Needs; funds set aside by Lincolnshire County Council for the ceiling works at Bracebridge Heath Community Library.

Q: Why are temporary signs still in place for the International Bomber Command Centre?
A: The situation is still live with ongoing safety concerns about the ghost island outside the Centre. Traffic is being directed through Bracebridge Heath to avoid the use of the ghost island. Discussions are  ongoing.

Q: When will the streetlighting be reconfigured to ensure lights are on at the appropriate times following the clock change for Daylight Saving Time?
A: A gradual adjustment takes places following the clock change ensuring that streetlighting is on at the appropriate times.

Q: In relation to the question about the International Bomber Command Centre signage, how long can Temporary Traffic Restriction Orders and signage be in place once the event is finished?
A: A maximum of 6 months.

  • Cllr Miss Cawrey also reported on the roadworks relating to the construction of the Eastern Bypass. Heighington Road will be closed for 11 months beginning on 20th November 2018.

District Council

  •  District Councillor Miss Cawrey reported on NKDC winning a Sports Award in the Active Workplace category; £1.29m funding for the refurbishment of the National Centre for Craft and Design and the public consultation for this; and North Kesteven District Council Corporate Plan consultation.
  • Cllr Gallagher reported on the appointment of Philip Roberts as the new Deputy Chief Executive of NKDC; Training on fraud awareness; resignation of Lisa Tidy, Democratic Services Officer; Neighbourhood Watch coffee morning on Saturday 24th November 2018; and Cllr Gallagher to attend the Remembrance Day Service at Bracebridge Heath. 
  • Cllr Burley reported on a local democracy event at two schools where mock elections were held by young people; NKDC community champions awards at the International Bomber Command Centre; travel planner through Access Lincoln; Mrs Smith’s Cottage in Navenby securing an additional £403,000 to fund the second part of the restoration; the waste depot at Metheringham visited by other local authorities; NKDC Chairman’s charity quiz night in January; and possible closure of the Local Access Point at Waddington. 

Questions / Points raised by residents / members of the public – A resident raised concerns about premises for the uniformed organisations, primarily the 21st Lincoln Scouts. The Scout hut at St John’s the Evangelist Church has recently been condemned as it was unsafe for use. The Scouts require a more permanent premises as hiring rooms on a weekly basis is financially unsustainable. Currently the Beavers meet on a Monday evening and the Cubs meet on a Tuesday evening and are using the Methodist Church Hall and plan to use the hall and field at St John’s Primary Academy during the summer months. The Scouts are looking for land to lease in order to site a permanent or temporary building.

Cllr Lowery declared a non-pecuniary interest in matters relating to the 1st Bracebridge Heath Brownies at 19:28

Cllr Gallagher commented that s106 money will be available from local developments but it was felt that this would be a longer-term solution.

Q: Is it possible to share resources and premises with other uniformed organisations?
A: The funding for a building would not be available to use for shared premises. The Scouts would need to be the sole leaseholder in order to access the funding.

Q: Would a portacabin be suitable for use?
A: A temporary structure or portacabin would be suitable.
It was suggested that the possibility of siting a cabin at the recreation ground be considered. This land is currently leased to Bracebridge Heath Parish Council from North Kesteven District Council (NKDC). Cllr Miss Cawrey agreed to investigate this possibility with officers at NKDC.
Cllr Fletcher suggested that the St John's Square amenity area would be a possibility as the majority of the land is owned by Parish Council.  The Clerk to Council would begin to investigate this as a possibility. As part of the land is owned by NKDC, Cllr Miss Cawrey agreed to follow this up with officers at NKDC.

Q: How long are you sustainable for in current situation?
A: Around 3 years but this requires increases in the subscriptions.

PUBLIC COUNCIL SESSION

The Chairman gave a reminder of standing order 2g regarding the use of mobile phones. A reminder was also given about standing orders 30 and 31 regarding the rules of debate.

Cllr Moran was welcomed to Council.

18137. TO CONSIDER ANY APOLOGIES FOR ABSENCE AND NOTE THE REASON WHERE APPROPRIATE 

  • It was proposed, seconded and Resolved: That apologies for absence be accepted from Cllr Clements  Unanimous
  • It was proposed, seconded and Resolved: That apologies for absence be accepted from Cllr Donaldson 9 in favour 0 opposed 1 abstention
  • It was proposed, seconded and Resolved: That apologies for absence be accepted from Cllr Mrs Manders 9 in favour 0 opposed 1 abstention

18138. MEMBERS’ CODE OF CONDUCT – The Chairman gave a reminder of the need for members to submit to the Monitoring Officer at North Kesteven District Council any changes to the content of their Register of Member Interests forms and the importance of the Code of Conduct.

18139. TO RECEIVE MEMBERS’ DECLARATIONS OF DISCLOSABLE PECUNIARY, NON-DISCLOSABLE PECUNIARY OR NON-PECUNIARY INTERESTS IN RELATION TO ANY AGENDA ITEM –

  • Cllr Lowery: Disclosable pecuniary interest in matters relating to Bracebridge Heath Village Hall Employment of pavilion cleaner
  • Cllr Fletcher: Disclosable pecuniary interest in matters relating to Bracebridge Heath Village Hall
  • Cllr Mrs Humphrey: Disclosable pecuniary interest in matters relating to Bracebridge Heath Village Hall

18140. TO CONFIRM THE MINUTES OF THE MEETING HELD ON 2nd OCTOBER 2018- It was proposed, seconded and Resolved: That the minutes of the meeting held on 2nd October 2018 be approved and signed as a true record by the Chairman 9 in favour 0 opposed 1 abstention

18141. ANY MATTERS ARISING NOT COVERED ELSEWHERE ON THE AGENDA (FOR INFORMATION ONLY) – Nil

18142. TO CONSIDER REMEMBRANCE SUNDAY 2018 – A verbal report was given on the number of volunteers and the arrangements for the event.

  • It was proposed, seconded and Resolved: That a set of eight radios be purchased for use on Remembrance Sunday at the cost of £114.99 plus delivery. Unanimous
  • It was proposed, seconded and Resolved: That if the item is unavailable that the Clerk to Council be given authority to purchase an equivalent item. Unanimous
  • It was proposed, seconded and Resolved: That an additional six hi-vis vests and other safety items are purchased for use on Remembrance Sunday. Unanimous

It was proposed, seconded and Resolved: That Council session be suspended to enable a member of the public to participate. Unanimous

Council session was suspended at 20:01

Q: Following the closure of the Scout Hut could you confirm where the uniformed groups will be meeting before the Remembrance Service and Parade?
A: Groups will be meeting in the Church meeting room.

Council session resumed at 20:02

18143. TO CONSIDER PARISH COUNCIL STANDING AND SUB-COMMITTEES

a. TO RECEIVE AND WHERE NECESSARY, ADOPT THE RESOLUTIONS FROM WITHIN THE MINUTES OF THE FOLLOWING COMMITTEE AND SUBCOMMITTEE MEETINGS –

  • Planning, Lighting & Roads committee – 15th October 2018 A verbal report was given. Members accepted the report.
  • Playing Fields, Allotments and Open Spaces – 15th October 2018 A verbal report was given. Members accepted the report.
  • Finance & General Purposes committee – 15th October 2018 A verbal report was given. Members accepted the report.
  • Neighbourhood Plan sub-committee – 25th October 2018 A verbal report was given. Members accepted the report. Cllr Mrs Stamp asked if it could be confirmed whether data used in the report was collected from residents and businesses of Bracebridge Heath only. Cllr Mrs Stamp was referred to the recent Freedom of Information request where this had been answered.

b. TO REVIEW MEMBERSHIP OF COUNCIL STANDING AND SUB-COMMITTEES – Cllr Moran was invited to attend all committees and sub-committees of Council.

Cllr Mrs Stamp left the meeting at 20:29 and returned at 20:31.

  • It was proposed, seconded and Resolved: That Cllr Moran be appointed to the Planning, Lighting and Roads committee. Unanimous
  • It was proposed, seconded and Resolved: That Cllr Moran be appointed to the Finance and General Purposes committee Unanimous

c. TO RECEIVE AN UPDATE ON THE COMMITTEE MEETINGS SCHEDULED DURING NOVEMBER

  • Planning, Lighting & Roads committee – 19th November 2018
  • Woodland & Cemetery Development sub-committee – 19th November 2018
  • Finance & General Purposes committee – 19th November 2018
  • Neighbourhood Plan sub-committee – 22nd November 2018

Planning applications validated –

  • Discussed at Planning Lighting and Roads committee on 15th October 2018

Erection of wooden garden gazebo (retrospective). 1 St Albans Close Bracebridge Heath Lincoln Lincolnshire LN4 2TQ
Ref. No: 18/1319/HOUS | Received: Mon 17 Sep 2018 | Validated: Mon 01 Oct 2018 | Status: Registered

Proposed single storey rear extension and new detached garage. 15 Bentley Drive Bracebridge Heath Lincoln Lincolnshire LN4 2QW
Ref. No: 18/1326/HOUS | Received: Wed 19 Sep 2018 | Validated: Wed 19 Sep 2018 | Status: Awaiting decision

Installation of satellite dishes and terrestrial aerials as part of communal provision (part retrospective). St John's Hospital Bracebridge Heath Lincoln LN4 2UT
Ref. No: 18/1243/LBC | Received: Mon 10 Sep 2018 | Validated: Tue 25 Sep 2018 | Status: Registered

Erection of single storey front extension and garage conversion. Saranac 25 Red Hall Lane Bracebridge Heath Lincoln Lincolnshire LN4 2LB
Ref. No: 18/1228/HOUS | Received: Fri 07 Sep 2018 | Validated: Wed 03 Oct 2018 | Status: Registered

Removal of existing car port and small extensions and erection of a single storey rear extension and two storey side extension. 131 Grantham Road Bracebridge Heath Lincoln Lincolnshire LN4 2QD
Ref. No: 18/1214/HOUS | Received: Tue 04 Sep 2018 | Validated: Fri 07 Sep 2018 | Status: Decided

Erection of two storey rear extension. 33 London Road Bracebridge Heath Lincoln Lincolnshire LN4 2JW
Ref. No: 18/1209/HOUS | Received: Mon 03 Sep 2018 | Validated: Mon 03 Sep 2018 | Status: Decided

Proposed single storey side and rear extension. 13 Broadway Bracebridge Heath Lincoln Lincolnshire LN4 2NS
Ref. No: 18/1119/HOUS | Received: Mon 13 Aug 2018 | Validated: Thu 06 Sep 2018 | Status: Decided

  • Planning applications validated during October – for discussion at the Planning, Lighting and Roads committee on 19th November 2018

Erection of a double garage to the side and a rear extension to existing garage and improvements and alterations to the external appearance of the property. Widening of the existing drive way.
1 Lancia Crescent Bracebridge Heath Lincoln Lincolnshire LN4 2QL
Ref. No: 18/1456/HOUS | Received: Fri 19 Oct 2018 | Validated: Wed 24 Oct 2018 | Status: Registered

Erection of single storey rear extension 51 Sleaford Road Bracebridge Heath Lincoln Lincolnshire LN4 2NF
Ref. No: 18/1415/HOUS | Received: Thu 11 Oct 2018 | Validated: Thu 11 Oct 2018 | Status: Registered

Removal of hedge and erection of replacement fence. 6 Main Avenue Bracebridge Heath Lincoln Lincolnshire LN4 2PE
Ref. No: 18/1347/HOUS | Received: Thu 27 Sep 2018 | Validated: Fri 26 Oct 2018 | Status: Registered

Erection of single storey side extension. 1 Ridge View Road Bracebridge Heath Lincoln Lincolnshire LN4 2LH
Ref. No: 18/1423/HOUS | Received: Mon 15 Oct 2018 | Validated: Tue 30 Oct 2018 | Status: Registered

Planning decisions received – October 2018

Removal of existing car port and small extensions and erection of a single storey rear extension and two storey side extension. 131 Grantham Road Bracebridge Heath Lincoln Lincolnshire LN4 2QD
Ref. No: 18/1214/HOUS | Received: Tue 04 Sep 2018 | Validated: Fri 07 Sep 2018 | Status: Approved

Erection of two storey rear extension. 33 London Road Bracebridge Heath Lincoln Lincolnshire LN4 2JW
Ref. No: 18/1209/HOUS | Received: Mon 03 Sep 2018 | Validated: Mon 03 Sep 2018 | Status: Approved

Proposed single storey side and rear extension. 13 Broadway Bracebridge Heath Lincoln Lincolnshire LN4 2NS
Ref. No: 18/1119/HOUS | Received: Mon 13 Aug 2018 | Validated: Thu 06 Sep 2018 | Status: Approved

Erection of porch and increased size of garage door. 45 Bath Road Bracebridge Heath Lincoln Lincolnshire LN4 2TU
Ref. No: 18/1041/HOUS | Received: Mon 30 Jul 2018 | Validated: Fri 24 Aug 2018 | Status: Approved

18144. TO RECEIVE REPORTS FROM COUNCIL REPRESENTATIVES TO OUTSIDE ORGANISATIONS: -

  • Bracebridge Heath Allotment Holders Association – Cllr Ward –No meeting but thanks given to Council for provision of a skip at the allotment gardens.
  • Bracebridge Heath Bowls Club – Cllr Mrs Walker – No meeting.
  • Bracebridge Heath Community Library – Cllr Mrs Humphrey – A verbal report was given.
  • Bracebridge Heath Cricket Club – - Cllr Mrs Stamp – No meeting
  • Bracebridge Heath Neighbourhood Watch – Following the resignation of Cllr Mrs Humphrey as the Council representative Cllr Ward agreed to take on the role.
  • Village Hall Management Committee – Cllr Fletcher – A verbal report was given. Thanks were given to the Parish Council for the refurbishment of the Village Hall floor. It was proposed, seconded and Resolved: That Council accepts the quotation for repair of the Village Hall roof and that this work is carried out as soon as possible. 8 in favour 0 opposed 2 abstentions
  • Cliff Cluster of Parish Councils Leadenham to Bracebridge Heath– Cllrs Mrs Manders, Mrs Trought & Clerk to Council – Cllr Burley gave a verbal report on the Cliff Cluster Centenary events.
  • Lincolnshire Association of Local Councils County Committee – Cllr Kilcoyne – A verbal report was given.

18145. TO CONSIDER FINANCIAL MATTERS –
i. TO RECEIVE THE CLERK’S REPORT ON PAYMENTS MADE BETWEEN MEETINGS – The Clerk reported that the following payments were made between meetings:
Approved at Finance & General Purposes Committee – 15th October 2018 

  • 16/10/2018 BACS Lincolnshire County Council £351.22 Streetlighting emergency repair
  • 16/10/2018 BACS Lindum Group Ltd £204.00 Skip - Allotments
  • 16/10/2018 BACS ESPO £143.46 Pavilion materials / stationary
  • 16/10/2018 BACS EON £65.69 Streetlighting repairs
  • 16/10/2018 BACS Grants Cleaning Services £40.00 Library window clean
  • 16/10/2018 BACS ItsIntransit Removals £134.40 Library stock removals
  • 31/10/2018 BACS Continental Landscapes Ltd £709.25 Grass cutting
  • 31/10/2018 BACS HMRC £562.01 Tax and NI
  • 31/10/2018 BACS Lincolnshire Pension Fund £782.33 Pension contributions
  • 31/10/2018 BACS LALC £30.00 Training
  • 31/10/2018 BACS Lincoln Security £18.00 Key cutting
  • 31/10/2018 BACS Savills UK £0.50 Easement
  • 31/10/2018 BACS Shell UK Ltd £10.15 Handyman fuel
  • 31/10/2018 BACS Viking Direct £33.57 Library consumables
  • 31/10/2018 BACS Salaries and Reimbursements £3185.19 Salary and reimbursements

Payments made between meetings – Direct Debit Payments – October 2018

  • 15/10/2018 DDR E-ON £717.56 Streetlighting
  • 27/10/2018 DDR Southern Electric £69.57 Electricity - Library
  • 30/10/2018 DDR Vodafone £67.73 Staff mobile phones
  • 31/10/2018 DDR Elliot Group £63.36 Container hire

ii. TO CONSIDER PAYMENT OF ACCOUNTS – The Clerk to Council presented the accounts for payment.

  • 07/11/2018 BACS Jackson Building Centres £52.93 Sandbags – Remembrance Sunday
  • 07/11/2018 BACS JW Electrical £550.91 Library and Pavilion electrical repairs
  • 07/11/2018 BACS Lincolnshire Association of Local Councils £20.00 Training – AGM
  • 07/11/2018 BACS Lindum Group Ltd £210.00 Skip hire – Recreation Ground
  • 07/11/2018 BACS Rigby Taylor £185.70 White lining
  • 07/11/2018 BACS Savills UK Ltd £570.00 Allotment rent
  • 07/11/2018 BACS Bracebridge Heath Village Hall £70.00 Neighbourhood Plan Village Hall hire
  • 07/11/2018 BACS AW Flooring £2760.00 Village Hall floor refurbishment
  • 07/11/2018 BACS Doddington Enterprises LLP £300.00 Christmas Tree
  • 07/11/2018 BACS ESPO £88.76 Library refurbishment
  • 07/11/2018 BACS FG Library and Learning £14309.56 Library shelving and furniture
  • 07/11/2018 Cheque Greenwich Leisure Ltd £71.38 Summer reading challenge resources
  • 07/11/2018 BACS Groundwork UK£ 178.00 Neighbourhood Plan grant underspend

Cllr Fletcher declared a disclosable pecuniary interest at 20:50 in matters relating to the payment to Jacksons Buildbase.

It was proposed, seconded and Resolved: That Council approve the payment of the accounts 9 in favour 0 opposed 1 abstention

iii. REVIEW AND CONSIDER APPROVAL OF BANK RECONCILIATIONS – It was proposed, seconded and Resolved: That reconciliation of bank statements numbered 259 and 260 be approved and signed by Cllrs Lowery and Kilcoyne respectively. Unanimous

iv. TO REVIEW BUDGET, INCOME AND EXPENDITURE TO 31st October 2018 – Council reviewed income and expenditure. No concerns raised.

18146. TO RECEIVE THE CLERK’S REPORT ON CORRESPONDENCE RECEIVED - The following items of correspondence and publications received since the previous meeting were presented to the Parish Council for information and noted:

  • Active Lincoln 
  • Air Ambulance 
  • Best Kept Village 
  • Christmas bin collection 2018 
  • Co-operative Bank 
  • Community Lincs 
  • Directory of Social Change 
  • Electoral register 
  • EON Energy 
  • EON Streetlight repairs 
  • Evo North 
  • Freedom of Information request 
  • Invite the Chairman 
  • Keep Britain Tidy 
  • LALC annual report 
  • Lincolnshire County Council Highways – grit bins 
  • Lincolnshire Funding Portal
  • Lincolnshire Police
  • Living Wage Foundation
  • LSI Energy
  • Meadow Way parking
  • NALC newsletters
  • National Literacy Trust
  • NKDC Brownfield Land register
  • NKDC Local Plan
  • Pioneer Ministry
  • Public Sector Executive
  • Public Sector Network
  • Road Closures
  • Rural Services Network
  • Sheppard Court footpath
  • Tree failure

The Lincolnshire and Nottinghamshire Air Ambulance charity would be directed to the Blacksmiths to discuss siting of the clothing collection bin on their premises.

18147. TO REVIEW AND CONSIDER COUNCILLOR AND EMPLOYEE CPD

  • To consider training and development needs and opportunities – Cllr Moran was invited to look at the training schedule provided by LALC. The Clerk to Council recommended that the Village Caretaker attend a training course for playground inspections.
  • To receive reports on training and development attended or completed – Nil

18148. TO CONSIDER ITEMS FOR INCLUSION ON THE AGENDA FOR THE NEXT MEETING – Nil

There being no further business the meeting closed at 21:05
Signed___________________________Chairman 4th December 2018