November 2021 – Bracebridge Heath Parish Council

Minutes - Full Council - 02 November 2021

Draft notes of a meeting of Bracebridge Heath Parish Council held at the Pavilion on 2nd November 2021 at 7pm

Present: Cllrs F Adeyemi (arrived at 19:03), C Barr, C Broad, C Callan, J Kilcoyne (arrived at 19:06), S Manders, A Smith, K Trought.

In attendance: Clerk to Council, Mrs S Knowles

No members of the public were present

Chairman’s welcome and announcements

The Chairman welcomed everyone to the meeting.

Cllr Adeyemi arrived at the meeting at 19:03

The meeting observed one minute’s silence for Sir David Amess MP.

PUBLIC PARTICIPATION SESSION

Report from Lincolnshire County Councillor Cawrey – Cllr Cawrey gave apologies and was not in attendance.

Reports from North Kesteven District Councillors Burley, Cawrey and Moran.

Cllrs Burley, Cawrey and Moran had given apologies and were not in attendance.

Questions or points raised by residents and members of the public – No members of the public were in attendance.

PUBLIC COUNCIL SESSION

Code of conduct reminders

Nolan Principles

Members were reminded of the Nolan Principles which underpin the Council’s Code of Conduct - Selflessness, integrity, objectivity, accountability,

openness, honesty & leadership.

The Chairman reminded members that they should submit to the Monitoring Officer at North Kesteven District Council any changes to the content

of their Register of Member Interest forms. Interests should be declared in accordance with the Code of Conduct.

21115. TO RECEIVE APOLOGIES AND ACCEPT VALID REASONS FOR ABSENCE –

It was RESOLVED: That apologies be accepted from Cllr Marden

It was RESOLVED: That apologies be accepted from Cllr Walker

It was RESOLVED: That apologies be accepted from Cllr Moran

It was RESOLVED: That apologies be accepted from Cllr Blackmore

Cllr Kilcoyne’s apologies for late attendance were noted for the minutes.

21116. DECLARATIONS OF INTEREST

a. TO RECEIVE MEMBERS’ DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE ADOPTED CODE OF CONDUCT – Cllr Callan declared a non-registerable interest in relation to the Bracebridge Heath Community Library.

b. TO RECEIVE AND CONSIDER MEMBERS’ REQUESTS FOR DISPENSATIONS IN ACCORDANCE WITH THE ADOPTED CODE OF CONDUCT AND STANDING ORDERS.

Cllr Kilcoyne arrived at the meeting at 19:06

It was RESOLVED: That the request for a dispensation received from Cllr Kilcoyne be accepted, allowing Cllr Kilcoyne to speak and vote

on matters relating to the Lincolnshire Association of Local Councils.

Cllr Kilcoyne abstained from this vote

21117. TO CONFIRM THE MINUTES OF THE MEETING – 7th September 2021 It was RESOLVED: That the minutes of the meeting held on 7th September 2021 be approved and signed as a true record by the chairman.

21118. TO CONSIDER FINANCIAL MATTERS

a. TO RECEIVE THE CLERK’S REPORT ON PAYMENTS MADE BETWEEN MEETINGS – It was reported that the following payments were

made between meetings:

Payments made by direct debit

Payment date	Payee	Amount (£)	Reference
02/09/2021	Vodafone	49.67	Staff mobiles
08/09/2021	NKDC	119.00	Business rates – Library
09/09/2021	SSE Gas	105.26	Gas – Pavilion
09/09/2021	SSE Electric	262.33	Pavilion - Electricity
17/09/2021	EE Ltd	27.60	Broadband – Pavilion
09/09/2021	SSE Electric	1390.62	Street lighting - Electricity
27/09/2021	SSE Electric	123.83	Library - Electricity
30/09/2021	Elliot Group	48.00	Storage hire – recreation ground
30/09/2021	Anglian Water	70.90	Pavilion - Water
30/09/2021	Vodafone	50.46	Staff mobiles
08/10/2021	NKDC	119.00	Business rates – library
18/10/2021	EE	27.60	Pavilion – broadband
19/10/2021	Anglian Water	38.12	Library- Water

Payments made following resolution at the Finance and Policy committee on 18th October 2021

Payment date	Payee	Amount (£)	Reference	Signatory approval by
20/10/2021	ESPO	142.56	Cleaning / maintenance materials	Cllr Kilcoyne
	Glendale Countryside	1070.40	Grass cutting
	Langleys	159.60	Legal fees
	Lindum Fire Services Limited	126.00	Fire safety inspections
	Mayflower Washroom Solution	14.04	Waste services
	Bracebridge Heath Methodist Church	54.00	Room hire
	NKDC Licensing	20.00	Gambling licence
	Savills UK Ltd Client Receipts Account	500.50	Allotment rent and wayleave
	SDG Access Ltd	1170.49	New fire doors for pavilion (deposit)
	TUCANN	269.60	Parish information sheet
	Redacted	50.00	Pavilion deposit return
	Redacted	50.00	Pavilion deposit return
	Redacted	50.00	Pavilion deposit return
	Redacted	50.00	Allotment deposit return
29/10/2021	Salaries and reimbursements	4224.73	Salaries and reimbursements	Cllr Manders
	HMRC	478.73	Tax and NI M7
	Lincolnshire Pension Fund	1334.96	Pension contributions M7

Payments made using delegated authority since 7th September 2021

Nil

b. TO REVIEW AND CONSIDER PAYMENT OF ACCOUNTS – The clerk to council presented the accounts for payment.

Payment Date	Payee	Amount (£)	Reference	Signatory approval by:
08/11/2021	Doddington Enterprises	350.00	Christmas tree	Cllr Broad
	ESPO	45.24	Cleaning materials
	Hags SMP Ltd	592.80	Play equipment repairs
	Lincolnshire Association of Local Councils	120.00	Training
	Lincoln Security	80.00	Premises keys and locks
	LRCS Skip Hire	180.00	Allotment skip hire
	Venture Signs & Graphics	323.04	Red Hall Farm Lane signage
	Viking Direct	54.88	Office / Library supplies
	Welmedical	179.94	Defibrillator supplies
30/11/2021	HMRC	463.62	Tax and NI M8	Cllr Trought
	Lincolnshire Pension Fund	1264.71	Pension contributions M8
	Salaries and reimbursements	4035.99	Salaries and reimbursements M8

Cllr Kilcoyne declared an interest in matters relating to the Lincolnshire Association of Local Councils (LALC).

It was RESOLVED: That Council approve the payment of accounts (all payments save for the payment to LALC)

It was RESOLVED: That Council approve the payment to the Lincolnshire Association of Local Councils.

Cllr Kilcoyne abstained from the vote.

c. TO REVIEW AND CONSIDER APPROVAL OF BANK RECONCILIATIONS – It was RESOLVED: That reconciliation of bank statements numbered 323 and 324 be approved and signed by Cllr Barr.

It was RESOLVED: That reconciliation of bank statements number 325, 326 and 327 be approved and signed by Cllr Walker.

d. TO REVIEW BUDGET, INCOME AND EXPENDITURE – No concerns raised.

21119. TO RECEIVE THE CLERK’S REPORT ON CORRESPONDENCE RECEIVED AND CONSIDER ANY RECOMMENDATIONS –

Community correspondence since 7th September

Letter regarding path -London Road

Village roadworks

Correspondence received since 7th September

Active Places

LALC

LCC

Lincs Police

Living Wage Foundation

London Hearts

NALC

NHS

Night Light Crisis Cafe

NKDC

Rural Services Network

Safer Together

YMCA

Items noted:

- London Road footpath – It was noted that some temporary repairs had been carried out.

- The clerk noted telephone correspondence regarding the lack of footpaths/cycleways along Canwick Avenue toward the B1188.

21120. TO RECEIVE A REPORT AND WHERE NECESSARY, ADOPT THE RESOLUTIONS FROM WITHIN THE MINUTES OF THE FOLLOWING COMMITTEE AND SUB-COMMITTEE MEETINGS:

i. Environment committee – 20th September 2021 – verbal report given. No recommendations to consider.

ii. Neighbourhood Plan sub-committee – 22nd September 2021 - verbal report given. No recommendations to consider.

iii. Amenities committee – 27th September 2021 - verbal report given. No recommendations to consider.

iv. Environment committee – 18th October 2021 - verbal report given. No recommendations to consider.

v. Finance and Policy committee – 18th October 2021 - verbal report given. No recommendations to consider.

21121. TO RECEIVE A REPORT ON DECISIONS MADE USING DELEGATED AUTHORITY

 Submission of an application to Cllr Cawrey for assistance from the Lincolnshire County Council Highways Volunteering scheme. The Burial Ground wall project was submitted and has been selected by Highways to be completed. Thanks were given to Cllr Cawrey for putting this project forward within the ward.

 Mobile contracts with Virgin Media Business resolved to be purchased in September 2021 could not be taken out as Virgin Media

Business were no longer accepting contracts with public authorities. Contracts for 3 mobile phones were taken out with the next cheapest provider Three Mobile.

21122. TO RECEIVE REPORTS FROM COUNCIL REPRESENTATIVES TO OUTSIDE ORGANISATIONS:-

I. Bracebridge Heath Allotment Holders Association – Cllr Manders – no meeting

II. Bracebridge Heath Cricket Club – Cllr Trought –No meeting

III. Bracebridge Heath Neighbourhood Watch – Cllrs Blackmore and Marden – No meeting

IV. Heath U3A – Cllrs Blackmore and Marden – Meetings to resume on 12th September.

V. St John the Evangelist Church – Cllrs Adeyemi and Barr – Nothing to report.

VI. Bracebridge Heath Village Hall Management Committee – Cllrs Barr, Marden and Smith – Update to be given at item 14.

VII. Cliff Cluster of Parish Councils Leadenham to Bracebridge Heath – Cllrs Barr and Trought – No meeting

VIII. Lincolnshire Association of Local Councils – Cllr Kilcoyne – A verbal report was given.

21123. TO RECEIVE AND ACCEPT THE FOUNDATION LEVEL AWARD OF THE NALC LOCAL COUNCIL AWARD SCHEME - Members noted

receipt of the award and gave thanks to those involved in putting submitting the application.

21124. TO CONSIDER THE REPORT OF THE EXTERNAL AUDITOR AND ANY ACTIONS REQUIRED – It was RESOLVED: That the report of the external auditor be accepted, no action required.

Thanks were given to the Clerk for her work on this.

21125. TO CONSIDER PURCHASE OF AN ADDITIONAL COMPUTER FOR THE BRACEBRIDGE HEATH COMMUNITY LIBRARY – Cllr Callan did not speak or vote on this item. The chairmanship of the meeting was passed to Cllr Barr.

It was RESOLVED: That the Council purchase an additional computer and scanner for the Bracebridge Heath Community Library.

The chairmanship was passed back to Cllr Callan for the remainder of the agenda.

21126. TO CONSIDER ITEMS FOR INCLUSION ON THE AGENDA FOR THE NEXT MEETING – Precept

Items of a confidential nature to be debated in the absence of the press and public. Under the Public Bodies (Admission to Meetings) Act 1960 (due to the confidential nature of business)

It was RESOLVED: That the press and public be excluded from the meeting for the consideration of the following items on the grounds that it involves the likely disclosure of exempt information.

21127. TO CONSIDER LEGAL MATTERS RELATING TO RED HALL FARM LANE – A verbal update was given.

21128. TO RECEIVE A REPORT REGARDING THE BRACEBRIDGE HEATH VILLAGE HALL AND CONSIDER ANY ACTION – A verbal update was given.

There being no further business, the meeting closed at 19:38

Signed___________________________Chairman 4th January 2022