October 2018

Minutes - Full Council - 2nd October 2018

Minutes of the meeting of Bracebridge Heath Parish Council held on 2nd October 2018 in Bracebridge Heath Village Hall at 19:00

Present: Cllrs J Kilcoyne (Chairman), P Burley, R Clements, I Donaldson, C Lowery, Mrs S Manders, Mrs K Trought, Mrs A Walker, J Ward
2 members of the public were present 
Clerk to Council Mrs S Knowles was present

PUBLIC PARTICIPATION SESSION

  • Police Report - Between 2nd September and 2nd October 2018 four crimes of theft were recorded. Enquiries are ongoing.
  • County Council – Cllr Miss Cawrey was not in attendance.
  • District Council – District Councillor Gallagher reported on the resignation of Karen Bradford, Monitoring Officer and the monitoring officer role to be conducted by a shared services solicitor; North Hykeham’s Neighbourhood Plan was approved; following a community governance review of Swaton Parish Council the number of Parish Councillors would increase from five to seven; NKDC Chairman’s Charity Film Night; polling station review; and breaches of criminal behaviour orders upheld in the Magistrates court and fines issued.
  • District Councillor Burley reported on new powers for district councils to deter and prevent anti-social behaviour; NKDC receiving the gold standard for cyber security; aviation heritage funding awarded from NKDC to Friends of Metheringham Airfield; Community Champion awards and the nomination of Bracebridge Heath resident Derek Robinson; waste partnership and advice on recyclable waste; empty property charges.

Q: What is the process for reporting vehicles parked on amenity land? A vehicle is reported to be parking near Sycamore Grove, Bracebridge Heath.
A: Obtain vehicle registration numbers and report this to North Kesteven District Council.

Questions / Points raised by residents / Members of the public – Nil

PUBLIC COUNCIL SESSION

18124. TO CONSIDER ANY APOLOGIES FOR ABSENCE AND NOTE THE REASON WHERE APPROPRIATE

It was proposed, seconded and Resolved: That apologies for absence be accepted from Mrs Stamp Unanimous
It was proposed, seconded and Resolved: That apologies for absence be accepted from Cllr Mrs Humphrey Unanimous
It was proposed, seconded and Resolved: That apologies for absence be accepted from Cllr Fletcher Unanimous 

18125. MEMBERS’ CODE OF CONDUCT – The Chairman gave a reminder of the need for members to submit to the Monitoring Officer at North Kesteven District Council any changes to the content of their Register of Member Interests forms and the importance of the Code of Conduct.

18126. TO RECEIVE MEMBERS’ DECLARATIONS OF DISCLOSABLE PECUNIARY, NON-DISCLOSABLE PECUNIARY OR NON-PECUNIARY INTERESTS IN RELATION TO ANY AGENDA ITEM

  • Cllr Lowery: Disclosable pecuniary interest in matters relating to Employment of pavilion cleaner
  • Cllr Mrs Manders: Non-disclosable pecuniary or nonpecuniary interest in matters relating to St John the Evangelist Church

18127. TO CONFIRM THE MINUTES OF THE MEETING HELD on 4th September 2018- It was proposed, seconded and Resolved: That the minutes of the meeting held on 4th September 2018 be approved and signed as a true record by the Chairman 7 in favour 0 opposed 2 abstentions

18128. ANY MATTERS ARISING NOT COVERED ELSEWHERE ON THE AGENDA (FOR INFORMATION ONLY) – Nil

18129. TO CONSIDER THE EXTERNAL AUDIT REPORT – Members reviewed the external audit report. No issues were identified. Thanks were given to the Clerk to Council for achieving a report without exception. 

18130. TO CONSIDER REMEMBRANCE SUNDAY 2018 - It was reported that 16 volunteers had come forward to assist as road stewards. The equipment required for the event was to be delivered and it was agreed with permission from the Village Hall Management Committee that the items be stored on the stage in the village hall until further notice.

18131. TO CONSIDER PARISH COUNCIL STANDING AND SUB-COMMITTEES

a. TO RECEIVE AND WHERE NECESSARY, ADOPT THE RESOLUTIONS FROM WITHIN THE MINUTES OF THE FOLLOWING COMMITTEE AND SUBCOMMITTEE MEETINGS –

  • Planning, Lighting & Roads committee – 17th September 2018 Members accepted the report.
  • Woodland & Cemetery Development sub-committee – 17th September 2018 Members accepted the report.
  • Finance & General Purposes committee – 17th September 2018 It was proposed, seconded and Resolved: That the Online interaction policy v1.1 be adopted by Council Unanimous Members accepted the report.
  • Neighbourhood Plan sub-committee – 27th September 2018 It was proposed, seconded and Resolved: That the press and the public be excluded from the meeting for the consideration of this part of the meeting on the grounds that they involve the likely disclosure of exempt information, as defined in the relevant paragraphs of Part 1 of Schedule 12A of the Act Unanimous

The public were excluded from Council Session at 19:41.

It was proposed, seconded and Resolved: That a statement regarding the termination of the relationship with the former Neighbourhood Plan Steering Group be published on Council’s website. A link would be shared on Council’s social media account and commenting on the post be deactivated by administrators. Unanimous
It was proposed, seconded and Resolved: That the Clerk to Council respond to the request for information under the Freedom of Information Act 2000. Unanimous

The public rejoined the meeting at 20:04.

Members accepted the report.

b. TO REVIEW MEMBERSHIP OF COUNCIL STANDING AND SUB-COMMITTEES - Nil

c. TO RECEIVE AN UPDATE ON THE COMMITTEE MEETINGS SCHEDULED DURING SEPTEMBER

  1. Planning, Lighting & Roads committee – 15th October 2018
  2. Playing Fields, Allotments and Open Spaces committee – 15th October 2018
  3. Finance & General Purposes committee – 15th October 2018
  4. Neighbourhood Plan sub-committee – 25th October 2018

Planning applications validated – Discussed at Planning Lighting and Roads committee on 17th September 2018
Erection of porch and increased size of garage door.
45 Bath Road Bracebridge Heath Lincoln Lincolnshire LN4 2TU
Ref. No: 18/1041/HOUS | Received: Mon 30 Jul 2018 | Validated: Fri 24 Aug 2018 | Status: Registered

Erection of single storey extension to front of dwelling
1 Lagonda Close Bracebridge Heath Lincoln Lincolnshire LN4 2QH
Ref. No: 18/0909/HOUS | Received: Mon 02 Jul 2018 | Validated: Fri 06 Jul 2018 | Status: Awaiting decision

Planning applications validated during September – for discussion at the Planning, Lighting and Roads committee on 15th October 2018

Erection of two storey rear extension
33 London Road Bracebridge Heath Lincoln Lincolnshire LN4 2JW
Ref. No: 18/1209/HOUS | Received: Mon 03 Sep 2018 | Validated: Mon 03 Sep 2018 | Status: Registered

Erection of porch and increased size of garage door
45 Bath Road Bracebridge Heath Lincoln Lincolnshire LN4 2TU
Ref. No: 18/1041/HOUS | Received: Mon 30 Jul 2018 | Validated: Fri 24 Aug 2018 | Status: Registered (amendments submitted)

Removal of existing car port and small extensions and erection of a single storey rear extension and two storey side extension.
131 Grantham Road Bracebridge Heath Lincoln Lincolnshire LN4 2QD
Ref. No: 18/1214/HOUS | Received: Tue 04 Sep 2018 | Validated: Fri 07 Sep 2018 | Status: Registered

Proposed single storey side and rear extension.
13 Broadway Bracebridge Heath Lincoln Lincolnshire LN4 2NS
Ref. No: 18/1119/HOUS | Received: Mon 13 Aug 2018 | Validated: Thu 06 Sep 2018 | Status: Registered

Planning decisions received – September 2018
Proposed replacement dormer bungalow
64 Ridge View Road Bracebridge Heath Lincoln Lincolnshire LN4 2LJ
Ref. No: 18/0891/FUL | Received: Wed 27 Jun 2018 | Validated: Wed 11 Jul 2018 | Status: Approved

Replace existing conservatory with the erection of a single storey extension.
32 Worcester Close Bracebridge Heath Lincoln Lincolnshire LN4 2TY
Ref. No: 18/0995/HOUS | Received: Wed 18 Jul 2018 | Validated: Thu 26 Jul 2018 | Status: Approved

Erection of single storey extension to front of dwelling
1 Lagonda Close Bracebridge Heath Lincoln Lincolnshire LN4 2QH
Ref. No: 18/0909/HOUS | Received: Mon 02 Jul 2018 | Validated: Fri 06 Jul 2018 | Status: Approved

Installation of a communal mobility scooter store disabled facility designed to house 8 mobility scooters
Sheppard Court Western Avenue Bracebridge Heath Lincoln Lincolnshire LN4 2PG
Ref. No: 18/0967/FUL | Received: Thu 12 Jul 2018 | Validated: Thu 12 Jul 2018 | Status: Approved

18132. TO RECEIVE REPORTS FROM COUNCIL REPRESENTATIVES TO OUTSIDE ORGANISATIONS: -

  • Bacebridge Heath Allotment Holders Association – Cllr Ward –No meeting.
  • Bracebridge Heath Bowls Club – Cllr Mrs Walker – No meeting.
  • Bracebridge Heath Community Library – Cllr Mrs Humphrey – No report
  • Bracebridge Heath Cricket Club – - Cllr Mrs Stamp – No report
  • Bracebridge Heath Neighbourhood Watch – No report
  • Village Hall Management Committee – Cllr Fletcher – No report
  • Cliff Cluster of Parish Councils Leadenham to Bracebridge Heath– Cllrs Mrs Manders, Mrs Trought & Clerk to Council – A verbal report was given.
  • Lincolnshire Association of Local Councils County Committee – Cllr Kilcoyne – A verbal report was given.

18133. TO CONSIDER FINANCIAL MATTERS –
i. TO RECEIVE THE CLERK’S REPORT ON PAYMENTS MADE BETWEEN MEETINGS – The Clerk reported that the following payments were made between meetings:
Approval at Finance & General Purposes Committee – 20.08.2018 

  • 18/09/2018 Cheque Ray Iles – The Old Tool Store £300.00 Wood carving tools
  • 18/09/2018 BACS Earth Anchors £719.10 Litter bins
  • 18/09/2018 Cheque Name Badges International £127.57 Councillor/employee identification
  • 28/09/2018 BACS Centre for Civil Society £72.00 Living Wage Foundation registration
  • 28/09/2018 BACS Community Lincs £737.40 Neighbourhood Plan consultancy
  • 28/09/2018 BACS Continental Landscapes Ltd £649.82 Grass cutting & pitch marking -
  • 28/09/2018 BACS EON £790.20 Street lighting maintenance
  • 28/09/2018 BACS HMRC £557.01 Tax and NI
  • 28/09/2018 BACS Lincolnshire Pension Fund £782.33 Pension contributions
  • 28/09/2018 BACS PKF Littlejohn £480.00 External audit fee
  • 28/09/2018 BACS Playsafety Ltd £357.00 Annual play inspections
  • 28/09/2018 BACS Rigby Taylor £215.70 Football pitch maintenance
  • 28/09/2018 BACS Shell UK Ltd £9.58 Handyman fuel
  • 28/09/2018 BACS Wicksteed Leisure Ltd £7338.00 Slide – Grantham Road park
  • 28/09/2018 BACS Salaries and Reimbursements £3045.97 Salary and reimbursements

ii. TO CONSIDER PAYMENT OF ACCOUNTS – The Clerk to Council presented the accounts for payment.

  • 03/10/2018 BACS Global Vision CCTV £315.00 CCTV repairs
  • 03/10/2018 BACS Viking Direct £116.98 Pavilion repairs / Printer toner

It was proposed, seconded and Resolved: That Council approve the payment of the accounts Unanimous
It was proposed, seconded and Resolved: That a contribution for the repair of the damaged CCTV camera be pursued from the responsible party.Unanimous

iii. REVIEW AND CONSIDER APPROVAL OF BANK RECONCILIATIONS – It was proposed, seconded and Resolved: That reconciliation of bank statements numbered 258 be approved and signed by Cllr Clements. Unanimous

Payments made between meetings – Direct Debit Payments – September 2018

  • 15/09/2018 DDR E-ON £741.48 Streetlighting
  • 27/09/2018 DDR Southern Electric £89.98 Electricity - Library
  • 28/09/2018 DDR Elliot Group £63.36 Container hire
  • 29/09/2018 DDR Vodafone £73.28 Staff mobile phones

iv. TO REVIEW BUDGET, INCOME AND EXPENDITURE TO 30th September 2018 – Council reviewed income and expenditure. No concerns raised.

18134. TO RECEIVE THE CLERK’S REPORT ON CORRESPONDENCE RECEIVED - The following items of correspondence and publications received since the previous meeting were presented to the Parish Council for information and noted:

  • Correspondence for consideration
  • Active Places 
  • Bracebridge Heath Cemetery 
  • Charity film night 
  • Community Lincs 
  • Defibrillator – Sleaford Road 
  • Directory of Social Change 
  • Earth Anchors 
  • EON Energy 
  • Earth Anchors 
  • Freedom of Information request 
  • Invite the Chairman 
  • Keep Britain Tidy 
  • Illegal vehicle parking 
  • LALC annual report 
  • Lincolnshire Funding Portal
  • Living Wage Foundation
  • Local Council Public Advisory Service
  • London Road
  • LSI Energy
  • NALC newsletters
  • National Literacy Trust
  • Pioneer Ministry
  • Public Sector Executive
  • The Reading Agency
  • Red Hall Lane
  • Red Hall Lane – Dog fouling
  • Rural Services Network
  • Scout Hut

District Councillor Burley would discuss dog fouling on Red Hall Lane and any actions that could be taken with environment officers at North Kesteven District Council.

18135. TO REVIEW AND CONSIDER COUNCILLOR AND EMPLOYEE CPD

  • To consider training and development needs and opportunities – Nil
  • To receive reports on training and development attended or completed – A verbal report was given on the LALC Networking Day attended by Cllrs Kilcoyne, Mrs Manders and Mrs Trought.

18136. TO CONSIDER ITEMS FOR INCLUSION ON THE AGENDA FOR THE NEXT MEETING – Nil

There being no further business the meeting closed at 20:45
Signed___________________________Chairman 6th November 2018