September 2018

Minutes - Full Council - 4th September 2018

Minutes of the meeting of Bracebridge Heath Parish Council held on 4th September 2018 in Bracebridge Heath Village Hall at 19:00

Present: Cllrs J Kilcoyne (Chairman), I Donaldson, G Fletcher, Mrs P Humphrey, C Lowery, Mrs S Manders, Mrs S Stamp, Mrs K Trought, Mrs A Walker, J Ward
1 member of the public was present 
Clerk to Council Mrs S Knowles was present

PUBLIC PARTICIPATION SESSION

The Chairman gave a reminder of standing order 2g regarding the use of mobile phones. A reminder was also given about standing orders 30 and 31 regarding the rules of debate.

The Chairman opened the public participation session with the news that Mrs Marion Brighton had recently passed away. Mrs Brighton was a Member of Washingborough Parish Council and North Kesteven District Council for 44 years and her long career in local government made a remarkable impact on her community.

Police Report – Two reports were received from Lincolnshire Police. Between 3rd July and 7th August 2018 five crimes were recorded including one crime of arson, one relating to vehicle crime, two burglaries and one attempted burglary. Between 8th August and 4th September 2018 nine crimes were recorded including six crimes relating to criminal damage, two crimes of burglary and one crime relating to theft from a vehicle.

County Council – Cllr Miss Cawrey was not in attendance.

District Council – Apologies were received from District Councillors Burley and Gallagher.

Questions / Points raised by residents / Members of the public – Nil

PUBLIC COUNCIL SESSION

18107. TO CONSIDER ANY APOLOGIES FOR ABSENCE AND NOTE THE REASON WHERE APPROPRIATE

  • It was proposed, seconded and Resolved: That apologies for absence be accepted from Cllr Clements Unanimous
  • It was proposed, seconded and Resolved: That apologies for absence be accepted from Cllr Burley Unanimous

18108. MEMBERS’ CODE OF CONDUCT The Chairman gave a reminder of the need for members to submit to the Monitoring Officer at North Kesteven District Council any changes to the content of their Register of Member Interests forms and the importance of the Code of Conduct.

18109. TO RECEIVE MEMBERS’ DECLARATIONS OF DISCLOSABLE PECUNIARY, NON-DISCLOSABLE PECUNIARY OR NON-PECUNIARY INTERESTS IN RELATION TO ANY AGENDA ITEM

  • Cllr Lowery  Disclosable pecuniary interest in matters relating to:Employment of pavilion cleaner
  • Cllr Mrs Manders Non-disclosable pecuniary or nonpecuniary interest in matters relating to: St John the Evangelist Church
  • Cllr Mrs Walker Non-disclosable pecuniary or nonpecuniary interest in matters relating to: Subject access request
  • Cllr Mrs Trought Non-disclosable pecuniary or nonpecuniary interest in matters relating to: Subject access request

18110. TO CONFIRM THE MINUTES OF THE MEETING HELD on 3rd July 2018 It was proposed, seconded and Resolved: That the minutes of the meeting held on 3rd July 2018 be approved and signed as a true record by the Chairman – Unanimous

18111. ANY MATTERS ARISING NOT COVERED ELSEWHERE ON THE AGENDA (FOR INFORMATION ONLY) Nil

18112. TO CONSIDER COUNCIL WEBSITE AND DOCUMENT STORAGE It was proposed, seconded and Resolved: That Council approve the purchase of an additional licence for Dropbox. Unanimous

18113. TO CONSIDER PUBLICATION OF COUNCILLOR INFORMATION It was proposed, seconded and Resolved: That the recommendation from Finance and General Purposes committee to publish Councillor postal addresses only be accepted Unanimous

18114. TO CONSIDER THE POLICY FOR ONLINE INTERACTION An amendment to the policy was required to ensure that the policy covers all Facebook groups or pages set up in association with Council. It was reported that Cllr Mrs Walker was added as an administrator on the Bracebridge Heath Neighbourhood Plan Facebook Group.

18115. TO CONSIDER THE ANNUAL PARISH MEETING It was agreed that the annual parish meeting would continue to be held on the same evening as the regular meeting of Parish Council. The setup and layout for the meetings would be made distinct.

18116. TO CONSIDER PARISH COUNCIL STANDING AND SUB-COMMITTEES a. TO RECEIVE AND WHERE NECESSARY, ADOPT THE RESOLUTIONS FROM WITHIN THE MINUTES OF THE FOLLOWING COMMITTEE AND SUBCOMMITTEE MEETINGS 

  • Planning, Lighting & Roads committee – 16th July 2018 Members accepted the report.
  • Planning, Lighting & Roads committee 20th August 2018 Members accepted the report.
  • Woodland & Cemetery Development sub-committee – 16th July 2018 Members accepted the report.
  • Finance & General Purposes committee – 16th July 2018 It was proposed, seconded and Resolved: That the Document Retention Policy v2.0 be adopted by Council Unanimous It was proposed, seconded and Resolved: That the Complaints Policy v2.0 be adopted by Council Unanimous.      Members accepted the report.
  • Finance & General Purposes committee – 20th August 2018 Members accepted the report.
  • Playing Fields Allotments & Open Spaces committee– 20th August 2018 It was proposed, seconded and Resolved: That the Terms of Reference for committee be adopted by Council Unanimous Members accepted the report.
  • Neighbourhood Plan sub-committee – 26th July 2018 Members accepted the report.
  • Neighbourhood Plan sub-committee – 23rd August 2018 It was reported that the meeting was not quorate but the consultant from Community Lincs gave a presentation on the Neighbourhood Plan consultation analysis and results. Members accepted the verbal report.

b. TO REVIEW MEMBERSHIP OF COUNCIL STANDING AND SUB-COMMITTEES  

  • It was reported that Mrs Blockley had resigned from the Neighbourhood Plan sub-committee.
  • It was proposed, seconded and Resolved: That Mrs Donaldson be accepted as a co-opted community member of the Neighbourhood Plan sub-committee 9 in favour 0 opposed 1 abstention
  • It was proposed, seconded and Resolved: That Cllr Donaldson resigns from Planning, Lighting & Roads committee and joins Finance & General Purposes committee. Unanimous

c. TO RECEIVE AN UPDATE ON THE COMMITTEE MEETINGS SCHEDULED DURING SEPTEMBER

  1. Planning, Lighting & Roads committee – 17th September 2018
  2. Woodland & Cemetery Development sub-committee – 17th September 2018
  3. Finance & General Purposes committee – 17th September 2018
  4. Neighbourhood Plan sub-committee – 27th September 2018

Planning applications validated

Discussed at Planning Lighting and Roads committee on 20th August 2018

Installation of a communal mobility scooter store disabled facility designed to house 8 mobility scooters
Sheppard Court Western Avenue Bracebridge Heath Lincoln Lincolnshire LN4 2PG
Ref. No: 18/0967/FUL | Received: Thu 12 Jul 2018 | Validated: Thu 12 Jul 2018 | Status: Registered

Proposed replacement dormer bungalow
64 Ridge View Road Bracebridge Heath Lincoln Lincolnshire LN4 2LJ
Ref. No: 18/0891/FUL | Received: Wed 27 Jun 2018 | Validated: Wed 11 Jul 2018 | Status: Registered

Replace existing conservatory with the erection of a single storey extension.
32 Worcester Close Bracebridge Heath Lincoln Lincolnshire LN4 2TY
Ref. No: 18/0995/HOUS | Received: Wed 18 Jul 2018 | Validated: Thu 26 Jul 2018 | Status: Awaiting decision

Erection of single storey extension to front of dwelling
1 Lagonda Close Bracebridge Heath Lincoln Lincolnshire LN4 2QH
Ref. No: 18/0909/HOUS | Received: Mon 02 Jul 2018 | Validated: Fri 06 Jul 2018 | Status: Awaiting decision

Planning applications validated during August – for discussion at the Planning, Lighting and Roads committee on 17th September 2018 Nil

Planning decisions received – July & August 2018

Erection of a single storey side extension.
29 Sleaford Road Bracebridge Heath Lincoln Lincolnshire LN4 2ND
Ref. No: 18/0842/HOUS | Received: Wed 20 Jun 2018 | Validated: Thu 28 Jun 2018 | Status: Approved

Erection of single storey rear extension (Amended scheme - resubmission of 18/0205/HOUS)
51 London Road Bracebridge Heath Lincoln Lincolnshire LN4 2JW
Ref. No: 18/0726/HOUS | Received: Thu 24 May 2018 | Validated: Fri 08 Jun 2018 | Status: Approved

Single storey side extension to create garage
29 London Road Bracebridge Heath Lincoln Lincolnshire LN4 2JW
Ref. No: 18/0692/HOUS | Received: Thu 17 May 2018 | Validated: Mon 21 May 2018 | Status: Decided

Drop kerb by 4 metres.
27 Grantham Road Bracebridge Heath Lincoln Lincolnshire LN4 2LE
Ref. No: 18/0646/HOUS | Received: Wed 09 May 2018 | Validated: Wed 06 Jun 2018 | Status: Refused

18117. TO RECEIVE REPORTS FROM COUNCIL REPRESENTATIVES TO OUTSIDE ORGANISATIONS: -

  1. iBracebridge Heath Allotment Holders Association – Cllr Ward –No meeting.
  2. Bracebridge Heath Bowls Club – Cllr Mrs Walker – No meeting.
  3. Bracebridge Heath Community Library – Cllr Mrs Humphrey – Report given at minute 18116
  4. Bracebridge Heath Cricket Club – Cllr Mrs Trought gave a verbal report. It was agreed that Cllr Mrs Stamp would be Council representative for the Cricket Club. 
  5. Bracebridge Heath Neighbourhood Watch – It was agreed that Cllr Mrs Humphrey would be Council representative for the Neighbourhood Watch.
  6. Village Hall Management Committee – Cllr Fletcher – Verbal report given.
  7. Cliff Cluster of Parish Councils Leadenham to Bracebridge Heath– Cllrs Mrs Manders, Mrs Trought & Clerk to Council – A verbal report was given.
  8. It was proposed, seconded and Resolved: That Council would purchase and host the Speed Indicator device in principle. Unanimous. ​​​​​​​Further discussions would be held with Parish Council representatives in the Cliff Cluster to ensure that confirmation of payment for the device and logistics of setting up and transferring the device between Councils was arranged. Members agreed that a refreshment station in Bracebridge Heath for the Cliff Cluster proposed centenary events for RAF, Armistice Day and votes for women would not be possible due to the short notice.
  9. Lincolnshire Association of Local Councils County Committee – Cllr Kilcoyne – No meeting. Members were reminded of upcoming LALC events:  
  • Councillor networking day on 27th September 2018 at the Bentley Hotel, Lincoln. Cllrs Mrs Trought and Mrs Manders requested to attend the training event
  • LALC Annual General Meeting on 17th October 2018 at the Venue in Navenby, 5pm to 9pm. Cllrs Kilcoyne and Mrs Trought requested to attend the training event.
  • Cllr Mrs Trought also requested to attend the Community Led Housing conference on 11th September 2018.

18118. TO CONSIDER FINANCIAL MATTERS
i. TO RECEIVE THE CLERK’S REPORT ON PAYMENTS MADE BETWEEN MEETINGS The Clerk reported that the following payments were made between meetings:

Approved at Finance & General Purposes committee – 16.07.2018

  • 17/07/2018 BACS British Gas £278.91 Village Hall boiler repair contract
  • 17/07/2018 Cheque 1st Bracebridge Heath Brownies £200.00 Parish Council grant
  • 17/07/2018 BACS Community Lincs £723.90 Neighbourhood Plan consultant
  • 17/07/2018 Cheque Mrs S Crawford £22.00 Reimbursement
  • 17/07/2018 BACS ESPO £124.08 Pavilion cleaning materials
  • 17/07/2018 Cheque Friendship Club £250.00 Parish Council grant
  • 17/07/2018 Cheque Lincoln & District Pest Control £50.00 Allotment maintenance
  • 17/07/2018 Cheque St John’s Primary Academy £500.00 Parish Council grant
  • 17/07/2018 BACS Shell UK Ltd £15.87 Handyman fuel
  • 31/07/2018 BACS Continental Landscapes Ltd £694.85 Grass cutting
  • 31/07/2018 BACS HMRC £557.21 Tax and NI
  • 31/07/2018 BACS Lincolnshire Pension Fund £782.33 Pension contributions
  • 31/07/2018 BACS Lindum Group Ltd £204.00 Skip hire – allotments
  • 31/07/2018 BACS Lindum Fire Services Ltd £132.00 Pavilion fire safety inspections
  • 31/07/2018 BACS Salaries and Reimbursements £3105.07 Salary and reimbursements
  • 31/07/2018 BACS Cllr Mrs Trought £7.00 Reimbursement – Neighbourhood Plan materials

Approved at Finance & General Purposes committee – 20.08.2018

  • 21/08/2018 Cheque Hallmaster Ltd £180.00 Hallmaster licence
  • 21/08/2018 BACS Lincolnshire Association of Local Councils £17.00 Training
  • 21/08/2018 BACS Portland Tools £23.48 Handyman materials
  • 21/08/2018 BACS Shell UK Ltd £22.76 Handyman fuel
  • 21/08/2018 BACS Valuation Office Agency £1135.08 Wayleave valuation
  • 21/08/2018 BACS Mrs A Richards £50.00 Pavilion deposit return
  • 21/08/2018 Cheque 1st Bracebridge Heath Rainbows £200.00 Parish Council grant
  • 31/08/2018 BACS Continental Landscapes Ltd £97.40 Grass cutting - July
  • 31/08/2018 BACS EON £28.16 Street lighting repair
  • 31/08/2018 BACS ESPO £79.39 Library stationary
  • 31/08/2018 BACS Glasdon UK Ltd £134.38 Litter bin
  • 31/08/2018 BACS HMRC £1001.92 Tax and NI
  • 31/08/2018 BACS Jackson Building Centre £9.22 Handyman materials
  • 31/08/2018 BACS Lincolnshire Pension Fund £1016.09 Pension contributions
  • 31/08/2018 BACS Viking Direct £501.58 Laptop & printer toner
  • 31/08/2018 BACS Salaries and Reimbursements £3580.11 Salary and reimbursements

Direct Debit Payments – July & August 2018

  • 10/07/2018 DDR Trade UK £54.98 Handyman materials
  • 16/07/2018 DDR E-ON £717.56 Streetlighting
  • 30/07/2018 DDR Vodafone £60.28 Staff mobile phones
  • 30/07/2018 DDR SSE Electric £42.39 Electricity - Library
  • 31/07/2018 DDR Elliot Group £126.72 Container hire
  • 15/08/2018 DDR Anglian Water £40.98 Water – library
  • 15/08/2018 DDR Anglian Water £53.15 Water – Allotments
  • 15/08/2018 DDR E-ON £741.48 Streetlighting
  • 29/08/2018 DDR Vodafone £64.44 Staff mobile phones
  • 31/08/2018 DDR Elliot Group £63.36 Container hire
  • 31/08/2018 DDR SSE Electric £209.25 Electricity – pavilion
  • 31/08/2018 DDR SSE Gas £328.79 Gas – pavilion

ii. TO CONSIDER PAYMENT OF ACCOUNTS  The Clerk to Council presented the accounts for payment.
05/09/2018 BACS ESPO £35.69 Litter picking materials
It was proposed, seconded and Resolved: That Council approve the payment of the accounts Unanimous

iii. REVIEW AND CONSIDER APPROVAL OF BANK RECONCILIATIONS It was proposed, seconded and Resolved: That reconciliation of bank statements numbered 254, 255, 256 and 257 be approved and signed by Cllrs Fletcher, Ward, Lowery and Mrs Manders respectively. Unanimous

iv. TO REVIEW BUDGET, INCOME AND EXPENDITURE TO 31st August 2018 Council reviewed income and expenditure. No concerns raised.

18119. TO RECEIVE THE CLERK’S REPORT ON CORRESPONDENCE RECEIVED  The following items of correspondence and publications received since the previous meeting were presented to the Parish Council for information and noted:

  • Active Places 
  • Broxap bins 
  • Big Lottery Fund 
  • Bouncy castle safety 
  • Community Emergency Planning 
  • Directory of Social Change 
  • Earth Anchors 
  • EON Energy 
  • Community led housing 
  • Community Lincs 
  • District and Parish elections - NKDC 
  • Earth Anchors 
  • Falling trees 
  • Fenland Leisure 
  • Invite the Chairman 
  • Keep Britain Tidy 
  • LALC AGM 
  • LALC news
  • LALC – GDPR
  • Lincolnshire Funding Portal
  • Living Wage Foundation
  • Local Council Public Advisory Service
  • LSI Energy
  • NALC Awards
  • NALC newsletters
  • National Literacy Trust
  • Noticeboards Online
  • Open Space Strategy
  • Parish Online
  • PCS UK Communities
  • Police and Crime Commissioner annual report
  • Public Sector Executive
  • Rural Services Network
  • Sutcliffe Play
  • Westminster Briefing

18120. TO REVIEW AND CONSIDER COUNCILLOR AND EMPLOYEE CPD

  1. To consider training and development needs and opportunities – Nil
  2. To receive reports on training and development attended or completed – Nil

18121. TO CONSIDER ITEMS FOR INCLUSION ON THE AGENDA FOR THE NEXT MEETING Remembrance Sunday

18122. ITEMS OF A CONFIDENTIAL NATURE TO BE DEBATED IN THE ABSENCE OF THE PRESS AND THE PUBLIC It was proposed, seconded and Resolved: That the press and the public be excluded from the meeting for the consideration of minute number 18123 on the grounds that they involve the likely disclosure of exempt information, as defined in the relevant paragraphs of Part 1 of Schedule 12A of the Act

CONFIDENTIAL COUNCIL SESSION

18123. TO CONSIDER MATTERS RELATING TO A SUBJECT ACCESS REQUEST RECEIVED UNDER SECTION 45, DATA PROTECTION ACT 2018

Members considered the subject access request and agreed that the Clerk to Council respond that Bracebridge Heath Parish Council has not provided any instruction to compile data about the subject.

There being no further business the meeting closed at 20:46
Signed___________________________Chairman 2nd October 2018