Draft notes of a meeting of Bracebridge Heath Parish Council held at the Methodist Church Hall on 7th September 2021 at 7pm
Present: Cllrs F Adeyemi (arrived at 19:10), C Barr, J Blackmore, C Broad, C Callan, J Kilcoyne, S Manders, V Marden, J Moran, A Smith, K Trought.
Report from Lincolnshire County Councillor Cawrey – Cllr Cawrey reported on the budget setting at the County Council, details available online; the reopening of Pelham Bridge following repairs; a five-year deal to retain the Steam Punk festival; consultation on climate change closing on 13th September; thanks to everyone involved in Library services which has been hugely beneficial particularly during the Coronavirus lockdowns. Cllr Cawrey also reported on volunteer days offered through Lincolnshire County Council Highways. Contractors working on behalf of Highways offering staff volunteer days to support community projects with free labour to include projects such as car park improvements, landscaping etc. Submissions to be made to Cllr Cawrey.
Q: The clerk asked for confirmation of the deadline for any submissions for the volunteer days?
A: Cllr Cawrey - 13th September 2021.
Q: Cllr Moran asked whether the volunteer days were designed to reduce the cost of the workforce?
A: Cllr Cawrey - No. The volunteering days is time provided by contractors over and above the contracted work.
Reports from North Kesteven District Councillors Burley, Cawrey and Moran.
Cllr Burley reported on the roll out of purple bins across the district for the collection of dry paper and cardboard only and details of the Chairman’s charity.
A: Cllr Burley – No. The shredded paper is too small to recycle.
Cllr Cawrey- nothing to report.
Cllr Moran -nothing to report. Cllr Moran apologised for his lack of attendance in recent months.
Q: Cllr Barr asked whether Lincolnshire County Council Highways redirect queries that relate to land owned by third parties? For example hedges or trees which are obstructing the footpath.
A: Cllr Cawrey explained that these queries should be sent directly to Highways through www.fixmystreet.com. Reports about overgrowing vegetation is passed on to the relevant owner who is given 70 days to carry out actions needed.
Questions or points raised by residents and members of the public – Two members of public were in attendance from RAF Waddington on Civic Engagement and introduced themselves accordingly.
The chairman gave a reminder of the Code of Conduct and to submit to the Monitoring Officer at North Kesteven District Council any changes to the content of their Register of Member Interest forms.
21104. TO CONSIDER FINANCIAL MATTERS
a. TO RECEIVE THE CLERK’S REPORT ON PAYMENTS MADE BETWEEN MEETINGS – It was reported that the following payments were made between meetings:
Payments made by direct debit
|
Payment date
|
Payee
|
Amount (£)
|
Reference
|
|
02/07/2021
|
SSE Electric
|
112.02
|
Library – Electricity
|
|
08/07/2021
|
NKDC
|
119.00
|
Library – Business rates
|
|
20/07/2021
|
EE
|
28.52
|
Pavilion – Broadband
|
|
20/07/2021
|
Anglian Water
|
37.73
|
Library – Water
|
|
26/07/2021
|
Anglian Water
|
3.50
|
Allotment – Water
|
|
29/07/2021
|
SSE Electric
|
491.85
|
Library – Electricity
|
|
30/07/2021
|
Elliot Group
|
48.00
|
Recreation Ground – Storage Hire
|
|
30/07/2021
|
Vodafone
|
52.56
|
Staff mobiles
|
|
04/08/2021
|
EON
|
1654.64
|
Street lighting – Electricity
|
|
09/08/2021
|
NKDC
|
119.00
|
Library – Business rates
|
|
17/08/2021
|
EE
|
27.60
|
Pavilion – Broadband
|
|
28/08/2021
|
SSE Electric
|
834.10
|
Street lighting – Electricity
|
|
30/08/2021
|
Elliot Group
|
48.00
|
Recreation Ground – Storage Hire
|
Payments made using delegated authority since 7th July 2021, authorised by signatories Cllrs Kilcoyne and Manders
|
Payment date
|
Payee
|
Amount (£)
|
Reference
|
|
26/08/2021
|
Currys PC World
|
628.99
|
IT equipment
|
Payments made following resolution at the Finance and Policy committee on 16th August 2021
|
Payment date
|
Payee
|
Amount (£)
|
Reference
|
|
18.08.2021
|
Community Action Suffolk
|
1468.22
|
Village Hall Insurance
|
|
Currys PC World
|
374.94
|
Software licences
|
|
EKM Ltd
|
580.75
|
Play park repairs
|
|
ESPO
|
26.22
|
Cleaning supplies
|
|
FG Library and Learning
|
696.00
|
Library furniture
|
|
Glendale Countryside
|
1070.40
|
Grass cutting
|
|
Hallmaster Ltd
|
224.00
|
Software licence
|
|
Langleys
|
868.80
|
Legal fees
|
|
Mayflower Washroom Solutions
|
14.04
|
Waste services
|
|
SDG Access Ltd
|
1149.41
|
Door replacement – pavilion
|
|
Street Signs Direct
|
608.40
|
Cemetery signage
|
|
Venture Signs and Graphics Ltd
|
249.48
|
Play park signage
|
|
31.08.2021
|
Salaries and reimbursements
|
3013.52
|
Salaries and reimbursements
|
|
HMRC
|
463.82
|
Tax and NI M5
|
|
Lincolnshire Pension Fund
|
795.57
|
Pension contributions M5
|
b. TO CONSIDER PAYMENT OF ACCOUNTS – The clerk to council presented the accounts for payment.
|
Payment Date
|
Payee
|
Amount (£)
|
Reference
|
|
13/09/2021
|
Bracebridge Heath Cricket Club
|
1500.00
|
Parish Council Grant
|
|
13/09/2021
|
Bracebridge Heath Friendship Club
|
250.00
|
Parish Council Grant
|
|
13/09/2021
|
Bracebridge Heath Women’s Institute
|
350.00
|
Parish Council Grant
|
|
13/09/2021
|
Centre for Civil Society
|
72.00
|
Living Wage accreditation
|
|
13/09/2021
|
City of Lincoln Council
|
5197.00
|
CCTV installation
|
|
13/09/2021
|
EON
|
768.60
|
Street lighting quarterly maintenance
|
|
13/09/2021
|
ESPO
|
115.86
|
Pavilion repairs
|
|
13/09/2021
|
Glendale Countryside
|
1363.20
|
Grass cutting/grounds maintenance
|
|
13/09/2021
|
Mayflower Washroom Solutions
|
14.04
|
Waste services
|
|
13/09/2021
|
LALC
|
12.00
|
Training
|
|
13/09/2021
|
Langleys
|
205.20
|
Legal fees
|
|
13/09/2021
|
Parish Online
|
360.00
|
Parish Online subscription
|
|
13/09/2021
|
PKF Littlejohn LLP
|
480.00
|
External audit
|
|
13/09/2021
|
Play Inspection Company
|
417.00
|
Annual play area inspection
|
|
13/09/2021
|
Viking Direct
|
33.17
|
Library consumables
|
|
30/09/2021
|
HMRC
|
463.62
|
Tax and NI M6
|
|
30/09/2021
|
Lincolnshire Pension Fund
|
960.28
|
Pension contributions M6
|
|
30/09/2021
|
Salaries and reimbursements
|
2963.37
|
Salaries and reimbursements M6
|
It was RESOLVED: That Council approve the payment of accounts.
Signatories to sign (either electronically or with wet ink) the payment authorisation sheets as required and return to the clerk. Online banking authorisations to be carried out by Cllrs Broad and Trought.
C, TO REVIEW AND CONSIDER APPROVAL OF BANK RECONCILIATIONS – It was RESOLVED: That reconciliation of bank statements numbered 319 and 320 be approved and signed by Cllr Blackmore.
It was RESOLVED: That reconciliation of bank statements number 321 and 322 be approved and signed by Cllrs Barr and Smith respectively.
D. TO REVIEW BUDGET, INCOME AND EXPENDITURE – Cllr Manders queried expenditure relating to the Recreation Ground. It was explained that estimated figures for utilities had been used and the figures presented were not likely to represent the true expenditure.
21105. TO RECEIVE THE CLERK’S REPORT ON CORRESPONDENCE RECEIVED AND CONSIDER ANY RECOMMENDATIONS –
|
Correspondence received since 7th July
|
|
Bus Service Improvement Plan
|
|
Citizens Advice
|
|
Co-operative Bank
|
|
Cllr Marianne Overton
|
|
LALC
|
|
LCC
|
|
Lincolnshire Police
|
|
Living Wage Foundation
|
|
NALC
|
|
Neighbourhood Plan
|
|
NKDC
|
|
Parish Online
|
|
Rural Services Network
|
|
Tree Planting Survey
|
|
YMCA
|
|
Community correspondence since 7th July
|
|
Anti-social behaviour
|
|
Chemicals on the Recreation Ground
|
|
Grass cutting
|
|
Pedestrian access to LEB
|
|
Overgrown hedges and street lighting
|
|
Removal of trees
|
|
Sage Gardener
|
|
Scouts
|
|
Telephone mast
|
Items noted:
- Scouts – Thank you to the Council for providing a long-term space for the Scouts to meet.
- Community correspondence regarding the Lincoln Eastern Bypass footway and cycleway inaccessible to wheelchair users. Cllr Cawrey was following this up.
- An update was given on correspondence regarding the telephone mast
At 19:28 Cllr Manders declared an ‘other registerable interest’ in matters relating to the Bracebridge Heath Allotment Holders’ Association as the Council representative for this body.
- Sage Gardner – request for a allotment plot for community benefit.
- Survey regarding Tree Planting – this item was referred to the Environment committee.
- Citizens Advice – information about support for those affected in Afghanistan. Information to be added to the noticeboards.
- Correspondence regarding removal of trees at 3 Sleaford Road. Refer to NKDC that the fence providing access from Davy’s lane needs to be reinstated.
- Glass at the Skate Park – the matter of antisocial behaviour has been referred to local PCSOs to follow up. A review of CCTV was being carried out.
21106. TO CONSIDER PARISH COUNCIL STANDING AND SUB-COMMITTEES AND DECISIONS MADE USING DELEGATED AUTHORITY
a. TO RECEIVE A REPORT AND WHERE NECESSARY, ADOPT THE RESOLUTIONS FROM WITHIN THE MINUTES OF THE FOLLOWING COMMITTEE AND SUB-COMMITTEE MEETINGS:
i. ENVIRONMENT COMMITTEE - 19TH JULY 2021 – A verbal report was given.
ii. ENVIRONMENT COMMITTEE - 16TH AUGUST 2021 – A verbal report was given
iii. FINANCE AND POLICY COMMITTEE – 16TH AUGUST 2021 – A verbal report was given.
It was RESOLVED: That the following earmarked reserves be increased or created as follow as recommended by
the Finance and Policy committee:
Burial Ground and Woodland – £2,500
Elections reserve - £3,500
Play Equipment - £5,000
Street lighting repairs £25,000
Events - £2,500
Lincoln Eastern Bypass (LEB) improvement - £2,500 subject to the necessary permissions. Project details
to be determined by the Environment committee.
It was RESOLVED: That the earmarked reserve for COVID -19 grants be used for expenditure relating to the CCTV at
the pavilion, the reserve to be reduced accordingly on receipt of the invoice, as recommended by the Finance and
Policy committee.
It was RESOLVED: That the recommendation to remain with the existing Code of Conduct be accepted, v1.2 adopted.
21107. TO RECEIVE A REPORT ON DECISIONS MADE USING DELEGATED AUTHORITY
Payments were authorised to be made on 26.08.2021 as reported above.
Changes to Council risk assessments in line with government guidance. New documents uploaded to the website.
https://bracebridge-heath.parish.lincolnshire.gov.uk/downloads/download/6/covid-19-risk-assessments?downloadID=6
Purchase of buildings insurance for the Bracebridge Heath Village Hall – cost: £1468.2
21108. TO RECEIVE REPORTS FROM COUNCIL REPRESENTATIVES TO OUTSIDE ORGANISATIONS:-
I. Bracebridge Heath Allotment Holders Association – Cllr Manders – No meeting
II. Bracebridge Heath Cricket Club – Cllr Trought –No meeting
III. Bracebridge Heath Neighbourhood Watch – Cllrs Blackmore and Marden – No meeting
IV. Heath U3A – Cllrs Blackmore and Marden – Meetings to resume on 12th September.
V. St John the Evangelist Church – Cllrs Adeyemi and Barr – Nothing to report.
VI. Bracebridge Heath Village Hall Management Committee – Cllrs Barr, Marden and Smith – Update to be given at item 12.
VII. Cliff Cluster of Parish Councils Leadenham to Bracebridge Heath – Cllrs Barr and Trought – No meeting
VIII. Lincolnshire Association of Local Councils – Cllr Kilcoyne – A verbal report was given.
21109. TO CONSIDER ARRANGEMENTS FOR CO-OPTION TO A COUNCIL VACANCY– It was RESOLVED: That applications for co-option be invited for consideration at the Full Council meeting of 4th January 2022.
21110. TO RECEIVE AN UPDATE ON THE DEVELOPMENT OF CYCLEWAYS AND ACCESS TO THE RECREATION GROUND– It was
RESOLVED: That the Council permits access in principle to the Recreation Ground for residential developments on the southern boundary site.
As per Standing Order 3q, a recorded vote was requested for the following resolution.
It was RESOLVED: That the Council seeks a solution for access arrangements to the Recreation Ground for residential developments on the eastern boundary of the site.
In favour - Cllrs F Adeyemi, J Blackmore, C Broad, C Callan, J Kilcoyne, S Manders, V Marden, J Moran, A Smith, K Trought.
Against – Cllr Barr
Abstentions - Nil
21111. TO CONSIDER ITEMS FOR INCLUSION ON THE AGENDA FOR THE NEXT MEETING – Village Hall.
The meeting was suspended at 20.27 for a short break. The meeting resumed at 20.30.
Items of a confidential nature to be debated in the absence of the press and public. Under the Public Bodies (Admission to Meetings) Act 1960 (due to the confidential nature of business)
It was RESOLVED: That the press and public be excluded from the meeting for the consideration of the following items on the grounds that it involves the likely disclosure of exempt information.
21112. TO CONSIDER LEGAL MATTERS RELATING TO RED HALL FARM LANE – A verbal update was given.
21113. TO RECEIVE A REPORT REGARDING THE BRACEBRIDGE HEATH VILLAGE HALL AND CONSIDER ANY ACTION – A written and verbal report was provided.
Cllr Adeyemi was reminded that the Code of Conduct prevented her from speaking on this matter due to her interest as a trustee of the charity. There was some disruption to the meeting and, as per Standing Order 2b, the Chairman proposed that Cllr Adeyemi no longer be heard during this item.
21114. TO RECEIVE A REPORT AND WHERE NECESSARY, ADOPT THE RESOLUTIONS FROM WITHIN THE MINUTES OF THE EXECUTIVE SUB-COMMITTEE HELD ON 25TH AUGUST 2021 –
It was RESOLVED: That Mr D Cole be appointed to the position of Village Caretaker – Maintenance.
It was RESOLVED: That Mr J Forrester be appointed to the position of Village Caretaker – Environment.
It was RESOLVED: That the recommendation to purchase three mobile contracts with Virgin to the value of £40 per month for the two caretaker positions and the existing position of Facilities Cleaner be accepted.
It was RESOLVED: That the clerk be given authority to agree details of new employment contracts within the advertised parameters for each post.
There being no further business, the meeting closed at 20.52
Signed___________________________Chairman 2nd November 2021
