Minutes - Amenities committee - 27 September 2021
Minutes of a meeting of the Amenities committee held remotely via Zoom on 27th September 2021 at 19:00
Present: Cllrs Trought, Adeyemi, Barr, Callan, Marden, Moran.
In attendance: Mr Pete Tuckerman – Deputy Clerk to Council.
Cllr Manders was present
1. To consider apologies for absence and note the reason where appropriate – Nil.
2. To receive members’ declarations of disclosable pecuniary, non-disclosable pecuniary or non-pecuniary interests in relation to any agenda item. – It was Resolved that there were no interests declared.
3. To confirm the minutes of the Amenities committee meeting held on 22nd March 2021 – It was RESOLVED: That minutes of the meeting held on 22nd March 2021 be approved and signed as a true record by the chairman.
4. To receive a report from the annual playpark inspection – The Amenities Committee were content with a verbal update, provided by the Deputy Clerk on the playpark inspections carried out in September 2021. It was requested that the full report is made available to the Committee member.
5. To consider signage for recreation facilities – It was RESOLVED: that the Officers are permitted to purchase 4 signs for the recreation grounds. The signs are to be erected at the Multi Use Gym Equipment / Tennis Courts, The Grantham Road playpark, The Stane Drive playpark and the Outdoor Gym equipment at the Recreation Ground.
6. To receive an update on the allotment. –
At 19:12 the Environment Committee went out of session Cllr Manders gave a verbal report on the status of the allotments.
At 19:14 the Environment Committee went back into session.
7. To consider schedules for grass cutting and areas for rewilding – It was RESOLVED: That the Deputy Clerk to council would amend the grass cutting areas and send the details to the contracted company, to facilitate an area of rewilding in the graveyard.
8. To consider the purchase of new furniture at the Pavilion – It was RESOLVED: The officers were granted permission to purchase 2 tables to replace the damaged ones at the Pavilion.
9. To consider progress of community building redevelopment. It was RESOLVED: The committee decided to no longer follow up this agenda item until further notice.
10. Items for the agenda for the next Amenities Committee meeting – The items for the next Amenities Committee meeting are to include play park repairs, the Pavilion, the Bowls club and potential purchase of new goal posts for the Recreation Ground.
Items of a confidential nature to be debated in the absence of the press and public. Under the Public Bodies (Admission to Meetings) Act 1960 (due to the confidential nature of business relating to employees)
It was RESOLVED: That the press and public be excluded from the meeting for the consideration of the following item on the grounds that it involves the likely disclosure of exempt information (personal information related to commercially sensitive information).
11. To consider confidential quotes:
a. Fixed Wire Testing - It was RESOLVED that the Deputy Clerk to Council was given delegated authority to instruct Company A to carry out Fixed Wire Testing at the Pavilion. The work was to secure a valid Electric Installation Condition Report. It was also RESOLVED that the Officers were given permission to authorise any further work, if necessary, that becomes apparent because of the Fixed Wire Testing. All potential work outside of the testing must fall within the Financial Regulations.
b. Fire Doors at the Pavilion - It was RESOLVED that the Committee agreed to waiver Financial Regulation and accept the proposed quote for replacement fire doors at the Pavilion. Clerk to council is to expedite the purchase of the door.
There being no further business the chairman closed the meeting at 20:02
Signed_______________________________Chairman 27th September 2021