Minutes - Full Council - 6 April 2021
Draft notes of a meeting of Bracebridge Heath Parish Council held remotely using Zoom on 6th April 2021 at 7pm
Present: Cllrs F Adeyemi (joined at 19:05), C Barr, C Broad, C Callan, L Hauton, J Kilcoyne, S Manders, V Marden, J Moran and K Trought
In attendance: Clerk to Council, Mrs S Knowles; Mr S Watson, NKDC Planning.
One member of public was present.
PUBLIC PARTICIPATION SESSION
To discuss cycling infrastructure for new developments in Bracebridge Heath with North Kesteven District Council
Cllr Moran passed chairmanship of the meeting to Cllr Manders and did not participate in the discussion.
A discussion was held about possible cycling links and infrastructure for new developments within Bracebridge Heath. The intention of holding
informal discussions was to begin identifying suitable routes. This process would help to facilitate delivery of cycling infrastructure as early as possible
within the planning process. The main aspect of discussion was about the connections to and from the site belonging to the Church Commissioner
for England (Land behind Sleaford Road). A number of routes were suggested including but not limited to:
- Through the recreation ground and out via Rochester Close
- A route to the west through the recreation ground and over the St John’s Hospital Cemetery
- A route to the east through the recreation ground and adjoining infrastructure within the consented scheme off Westminster Drive.
Members also discussed possible wider plans for cycling in and around the village and noted the original concept plan for the SEQ which provided a
green wedge around the parish. This could be used to develop the area as a cycling destination. It was noted that public consultations and publicity
periods could be held to obtain local views on the matter before any decisions were taken.
Some reservations were voiced about building cycling infrastructure over the St John’s Hospital Cemetery. No decisions or agreements were made
at this point.
Questions or points raised by residents and members of the public
Nil
PUBLIC COUNCIL SESSION
The chairman gave a reminder of the Code of Conduct and to submit to the Monitoring Officer at North Kesteven District Council any changes to the content of their Register of Member Interest forms.
21035. TO RECEIVE APOLOGIES AND ACCEPT VALID REASONS FOR ABSENCE – It was RESOLVED: That apologies from Cllr Walker be accepted.
21036. TO RECEIVE MEMBERS’ DECLARATIONS OF DISCLOSABLE PECUNIARY, NON-DISCLOSABLE PECUNIARY OR NON-PECUNIARY INTERESTS IN RELATION TO ANY AGENDA ITEM – Cllr Kilcoyne declared non-pecuniary interests in relation to correspondence from LALC. Cllr Moran declared a non-pecuniary interest in relation to correspondence with NKDC.
21037. TO CONFIRM THE MINUTES OF THE MEETING – 2nd March 2021- It was RESOLVED: That the minutes of the meeting held on 2nd March 2021 be approved and signed as a true record by the chairman.
21038. TO CONSIDER FINANCIAL MATTERS
a. TO RECEIVE THE CLERK’S REPORT ON PAYMENTS MADE BETWEEN MEETINGS – It was reported that the following payments were made between meetings:
| Payment date | Payee | Amount (£) | Reference |
| 03/03/2021 | Vodafone | 48.47 | Staff mobiles |
| 15/03/2021 | SSE Gas | 152.40 | Gas - pavilion |
| 15/03/2021 | SSE Electric | 517.42 | Electricity - pavilion |
| 16/03/2021 | EON | 697.97 | Electricity - streetlighting |
| 29/03/2021 | SSE Electric | 146.89 | Electricity - library |
| 31/03/2021 | Vodafone | 60.98 | Staff mobiles |
b. TO CONSIDER PAYMENT OF ACCOUNTS – The clerk to council presented the accounts for payment.
| Payment date | Payee | Amount (£) | Reference |
| 12/04/2021 | Cloud Next Ltd | 179.98 | Domain and email subscription |
| 12/04/2021 | Culvrwell Wrought Iron | 210.00 | Iron railing repairs |
| 12/04/2021 | Data Shred Lincs Ltd | 36.00 | Confidential shredding |
| 12/04/2021 | EON | 768.60 | Street lighting maintenance |
| 12/04/2021 | Glendale Countryside | 972.00 | Grass cutting |
| 12/04/2021 | Lindum Fire Services Ltd | 84.00 | Fire inspections |
| 12/04/2021 | Mayflower Washroom Solutions | 14.04 | Waste services |
| 12/04/2021 | NKDC | 114.13 | Business rates - library |
| 12/04/2021 | Viking Direct | 61.74 | Office supplies |
| 30/04/2021 | HMRC | 462.42 | Tax and NI M1 |
| 30/04/2021 | Lincolnshire Pension Fund | 795.57 | Pension Contributions M1 |
| 30/04/2021 | Salaries and reimbursements | 2995.92 | Salaries and reimbursements |
Cllr Moran declared a non-pecuniary interest in relation to a payment to Culverwell Wrought Iron.
It was RESOLVED: That Council approve the payment of accounts.
Signatories to sign (either electronically or with wet ink) the payment authorisation sheets as required and return to the clerk.
Online banking authorisations to be carried out by Cllrs Broad and Moran.
c. TO REVIEW AND CONSIDER APPROVAL OF BANK RECONCILIATIONS – It was RESOLVED: That reconciliation of bank statement numbered 314 be approved and signed, the clerk to nominate a councillor to sign on behalf of council.
d. TO REVIEW BUDGET, INCOME AND EXPENDITURE – No concerns raised.
21039. TO RECEIVE THE CLERK’S REPORT ON CORRESPONDENCE RECEIVED AND CONSIDER ANY RECOMMENDATIONS –
Bloxholm Lane
Cereals 21
LSI Energy
Dog waste complaint
Dog waste complaint
Environment Agency
EON
Groundwork
Keep Britain Tidy
LALC
LCC
Lincolnshire Funding Portal
Litter correspondence
Locality
LSI energy
M Overton MBE
Metal detecting request
NALC
NKDC
Parish Online
Red Hall Farm Lane
Rural Services Network
Subject Access Request
Temporary telephone mast
Textiles recycling banks
Village Hall
Metal detecting request
NALC
NKDC
Parish Online
Red Hall Farm Lane
Rural Services Network
Subject Access Request
Temporary telephone mast
Textiles recycling banks
Village Hall
- Metal detecting request – no suitable sites available.
- Textile recycling bin – an additional bin is not required.
- Telephone mast – a statement to be made on the Council’s website.
- Village Hall – it was requested that the Clerk write to the Village Hall Management Committee to offer support and request information about action being taken. A request would also be made for other members of the committee to get in touch with the Clerk.
21040. TO CONSIDER PARISH COUNCIL STANDING AND SUB-COMMITTEES AND DECISIONS MADE USING DELEGATED AUTHORITY
a. TO RECEIVE A REPORT AND WHERE NECESSARY, ADOPT THE RESOLUTIONS FROM WITHIN THE MINUTES OF THE FOLLOWING COMMITTEE AND SUBCOMMITTEE MEETINGS –
i. Neighbourhood Plan sub-committee – 15th March 2021– A verbal report was given.
ii. Environment sub-committee – 16th March 2021– A verbal report was given
iii. Amenities committee – 22nd March 2021 – A verbal report was given
b. TO RECEIVE A REPORT ON DECISIONS MADE USING DELEGATED AUTHORITY – Delegated authority was used to reopen some facilities following easing of the national lockdown.
c. TO REVIEW MEMBERSHIP OF COUNCIL STANDING AND SUB-COMMITTEES – Nil
d. TO RECEIVE AN UPDATE ON SCHEDULED COMMITTEE MEETINGS –
Monday 19th Apr – Finance and Policy committee
Tuesday 20th Apr – Environment committee (if required)
21041. TO RECEIVE REPORTS FROM COUNCIL RESPRESENTATIVES TO OUTSIDE ORGANISATIONS:-
i. Bracebridge Heath Allotment Holders Association – Cllr Manders – No meeting
ii. Bracebridge Heath Cricket Club – Cllr Trought – No meeting
iii. Bracebridge Heath Neighbourhood Watch – Cllr Smith – Not present
iv. Heath U3A – Cllr Callan – No meeting
v. St John the Evangelist Church – Cllr Kilcoyne – no meeting
vi. Bracebridge Heath Village Hall Management Committee - nil
vii. Cliff Cluster of Parish Councils Leadenham to Bracebridge Heath – Cllrs Manders & Trought – no meeting
viii. Lincolnshire Association of Local Councils – Cllr Kilcoyne – a verbal report was given.
21042. TO CONSIDER CYCLING INFRASTRUCTURE IN THE VILLAGE AND ANY PERMISSIONS REQUIRED FOR ACCESS OVER COUNCIL LAND - Nil
21043. TO CONSIDER ARRANGEMENTS FOR PARISH COUNCIL MEETINGS FROM 7TH MAY 2021 – It was noted that the legislation enabling local councils to meet remotely would expire on 7th May 2021. It was agreed that it would not be possible to hold physical meetings safely at the current time and that should Council be unable to meet after 7th May 2021, its emergency scheme of delegation would be used to continue essential business.
It was noted that local councils were awaiting information about a high court challenge to enable the sector to legally hold remote meetings. An outcome to this was not expected until the end of April 2021.
It was RESOLVED: That due to the subscription for Zoom ending on 30th April 2021, that Microsoft teams would be used for all committee meetings during April and the Full Council meeting on 4th May 2021.
It was RESOLVED: That Standing Order 3v be suspended, that meeting last no longer than 2 hours. The meeting was extended by 20 minutes to complete business.
21044. TO CONSIDER COMMUNITY LITTER PICKING – It was RESOLVED: That the lend a litter pick scheme be adopted.
It was RESOLVED: That equipment for the scheme including litter pickers, sack hoops and hi-vis vests be purchased.
It was RESOLVED: That the risk assessment for the scheme be adopted.
21045. TO CONSIDER OPTIONS FOR INSTALLATION OF BROADBAND AT THE PAVILION – It was RESOLVED: That Council enter a contract with Virgin Media to supply a mobile broadband hub for 24 months.
21046. TO CONSIDER ITEMS FOR INCLUSION ON THE AGENDA FOR THE NEXT MEETING – Neighbourhood Plan, Queen’s Platinum Jubilee
There being no further business, the meeting closed at 21:17.
Signed___________________________Chairman 04 May 2021