Minutes - Finance & Policy committee - 19 April 2021
Draft notes of a meeting of Finance & Policy committee held remotely via Microsoft Teams on 19th April 2021 at 19:00
Present: Cllrs Barr, Callan, Kilcoyne and Manders.
In attendance: Mrs S Knowles, Clerk to Council. Cllr Trought observed the meeting. No members of public were present.
1. To receive apologies and accept valid reasons for absence– Nil
2. To receive members’ declarations of disclosable pecuniary, non-disclosable pecuniary or non-pecuniary interests in relation to any agenda item – Nil
3. To confirm the minutes of the meeting held on 15th February 2021- It was RESOLVED: That the minutes of the meeting of the Finance & Policy committee held on 15th February 2021 be approved as a correct record and signed by the chairman.
4. To consider budget, income and expenditure – No concerns raised.
5. To receive an update and consider any action regarding Council’s application for a credit card– A verbal report was provided. Information about the issues with accessing a credit card facility would be passed to LALC.
6. To consider insurance cover prior to renewal – It was RESOLVED: That the recommended changes to the asset register be accepted and insurance quotations be sought as appropriate.
7. To consider a review of the procedures for carrying out a Subject Access Request – A written report was provided. Two minor recommendations were made and accepted.
8. To consider policies and governance documents for review
a. Financial regulations – It was RESOLVED: That no changes were required to Financial regulations save for an update to procurement details, v3.1 adopted.
- Review of authority to spend - The committee would continue to review details in relation to authority to spend.
- Review of bank reconciliation processes – Nil
b. Standing Orders - It was RESOLVED: That the review of Standing Orders be accepted, no changes to be made.
c. Email and use of the internet policy – It was recommended that section 6.1 be amended to ‘in consultation with the chairman and vicechairman of the Executive sub-committee’ and the policy include a section for users to sign and confirm acceptance of the policy.
It was RESOLVED: That subject to changes above, the review of the Email and use of the internet policy be accepted, v2.1 adopted.
d. Councillor Induction Pack – Subject to minor updates, the documents were accepted for use.
It was RESOLVED: That Standing Order 3v be suspended, that the meeting will last up to two hours. An extra 15 minutes was given to complete business.
e. Action Plan – The document was reviewed. No changes recommended. It was agreed that the Finance and Policy committee review the action plan every other meeting. It was recommended that the Environment committee and Amenities committee review respective actions every 6 months.
9. Items for the agenda of the next committee meeting – Nil
There being no further business the chairman closed the meeting at 21:13
Signed_______________________________Chairman